Job Description

Job Summary: n

Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Completes work with a limited degree of supervision.

Key Responsibilities: n

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Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.

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Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

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Completes data collection, data entry and report generation on various departmental related activities.

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Performs associate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

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Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

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Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

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Documents and maintains departmental policies and procedures.

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Participates as a team member on departmental related business improvement assignments and projects as needed.

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Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.

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Act as an informal resource for colleagues with less experience.

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We are looking for a talented Administrative Associate III for a 12-month fixed-term to join our team in Scoresby, VIC .

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This is more than a traditional administration role. You'll play a key part in supporting business operations, data reporting, process improvement initiatives, and a major Quality and SAP transformation project. Working closely with cross-functional stakeholders, you'll contribute to reporting, documentation, data management, and continuous improvement activities that support business-critical decisions.

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You’ll have the opportunity to:

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Support a large-scale transition from Movex to SAP.

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Work with Quality, Operations, and Data Analytics teams.

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Assist with reporting, dashboards, KPIs, and business process documentation.

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Contribute to continuous improvement and business transformation initiatives.

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Build valuable exposure to SAP, Power BI, data analytics, and enterprise reporting.

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Join a collaborative global organisation committed to innovation and sustainability.

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**In this role, you will make an impact in the following ways:** ****

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Provides administrative support by conducting research, preparing statistical reports and addressing routine to complex information requests.

n
- n

Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets.

n
- n

Completes data collection,



data entry and report generation on various departmental related activities.

n
- n

Performsassociate functions as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.

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- n

Responds to, or redirects, routine to complex inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately.

n
- n

Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.

n
- n

Documents and maintains departmental policies and procedures.

n
- n

Participates as a team member on departmental related business improvement assignments and projects as needed.

n
- n

Performs other routine to complex administrative activities as needed per the established procedures of the organization and/or department.

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- n

Act as an informal resource for colleagues with less experience.

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About you: n

This role is ideal for someone who enjoys administration, data analysis, stakeholder coordination, and process improvement, and is looking to broaden their experience within a global industry leader.

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Values differences - Recognizing the value that different perspectives and cultures bring to an organization.

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Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.

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Communicates effectively - Developing and delivering multi-mode communications that convey a explicit understanding of the unique needs of different audiences.

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Customer focus - Building strong customer relationships and delivering customer-centric solutions.

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Ensures accountability - Holding self and others accountable to meet commitments.

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Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals.

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Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

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Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem-solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions.

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Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards.

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To be successful in this role you will need the following:

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High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

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3-4 years of relevant administrative, reporting, data coordination, or business support experience.

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Experience working with databases, spreadsheets, reporting tools, or business systems preferred.

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Exposure to quality reporting, process documentation, ERP systems (SAP/Movex), or project support will be highly regarded.

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The ability to influence and engage stakeholders at all levels, from site teams through to senior leadership.

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10% travel with other sites and availability to be onsite as required

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Compensation and Benefits nn
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Participation in an annual variable compensation (bonus) program

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Annual remuneration reviews

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Salary continuance insurance

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Comprehensive Cummins product training provided

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Cummins Employee Discount program – Includes Discounts withselect private health insurance, PC software/hardware and a range of vehicles

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Onsite parking

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Employee Assistance Program available to employees

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Quality function's transition from Movex to SAP

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Define future-state Quality business processes and controls

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Review and approve business requirements, process maps, and Quality functional specifications

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Ensure Quality requirements are fully integrated within strategic & major accounts, Manufacturing, Inventory Management, Service Operations, and Customer Support processes ( all defined process currently supports different BU Quality process control)

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Identify business risks associated with process changes and implement mitigation plans

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Support deployment, hypercare, and post-go-live stabilization activities.

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support migration of Quality KPI reporting from Movex into SAP and approved enterprise reporting platforms.

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Support Data Analyser to create and maintain a comprehensive inventory of existing Quality reports, dashboards, KPIs, and queries.

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Document current Movex query logic, source tables, data relationships, business rules, and calculations.

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Coordinate mapping of Movex fields, reports, and business logic to SAP data structures and reporting models.

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Validate Movex-to-SAP field mappings and approve reporting requirements.

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Work with Data & Analytics teams to design sustainable Power BI and SAP reporting solutions.

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Assess reporting impacts resulting from SAP process changes.

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Define reporting acceptance criteria and reconciliation requirements.

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Ensure business-critical reporting remains available throughout the transition.

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Support development of automated reporting solutions and reduced manual data extraction.

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Job Quality

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Organization Cummins Inc.

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Role Category In office with Flexibility

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Job Type Office

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ReqID

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Relocation Package No

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100% On-Site No

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📌 Quality Administrative Assistant (Victoria)
🏢 Cummins
📍 Victoria