Job Description

Sales and Office Administrator/PA to the Director – Parental Leave | Fixed Term

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Join a high-performing project marketing team.

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Real Estate Champions is a leading project marketing and selling specialist, working across some of Melbourne's most exciting residential developments.

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We are seeking an experienced and highly organised Real Estate Sales and Office Administrator/PA to the Director to join our team on a fixed-term contract basis, providing parental leave cover. This is a temporary position, with the successful applicant performing the duties of the existing Real Estate Sales and Office Administrator/PA to the Director while they are on parental leave, commencing as soon as possible and continuing until approximately January 2028. This position is being offered as a 9am – 5pm position, however school hours Monday – Friday are also available.

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This is a fantastic opportunity for someone who enjoys working in a fast-paced real estate environment, loves keeping things organised and takes pride in providing exceptional service to buyers, vendors and the sales team.

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About the role

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As the Sales and Office Administrator/PA to the Director, you will play an important role in supporting our sales team and Director and ensuring the administration behind our listings, sales and transactions runs smoothly.

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You will work closely with the Director, Sales Agents and wider administration team, providing hands-on support across real estate sales administration, contracts, purchaser communication, reporting, general office coordination and personal assistance to the Director.

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Key responsibilities:

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- Providing high-level administrative support to the sales team and Director.
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- Managing our Agent Box database.
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- Coordinating and completing sales marketing campaigns.
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- Creating marketing collateral in Canva.
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- Preparing and maintaining sales files, contracts, forms and other real estate documentation.
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- Ensuring sales documentation is accurate, complete and processed in a timely manner.
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- Completing and managing identity and property purchase verifications required under the Anti Money Laundering and Counter Terrorism Financing Act.
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- Communicating professionally with purchasers, vendors, solicitors, conveyancers and other stakeholders.
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- Monitoring key dates, deadlines, appointments and follow-ups.
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- Maintaining accurate sales databases, spreadsheets and reporting.
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- Assisting with sales settlements and post-sale administration.
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- Preparing correspondence, emails and other documentation.
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- Managing the reception desk, answering telephone enquiries and providing concierge-level customer service.
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- Maintaining electronic and physical filing systems.
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- Providing general administrative support to the Director and sales team.
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- Providing personal assistance to the Director.
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About you

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You will be an organised, proactive and confident administrator who enjoys being the person who keeps everything moving.

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To succeed in this role:

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- Previous, recent experience in Real Estate sales administration is ESSENTIAL.
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- Excellent written and verbal communication skills.
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- Strong attention to detail and accuracy.
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- Excellent organisational and time-management skills.
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- The ability to multitask and prioritise in a busy environment.
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- Confidence communicating with purchasers, vendors, agents and professional stakeholders.
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- Strong computer literacy and confidence learning new systems.
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- The ability to follow established processes and procedures.
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- Professional discretion and a high level of confidentiality.
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- A positive, team-focused attitude.
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- The ability to work independently and take initiative.
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- A genuine commitment to providing excellent customer service.
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Experience with real estate software Agent Box and Canva will be highly regarded.

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Why join Real Estate Champions?

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This is an opportunity to join a growing project marketing business where no two days are the same.

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You will work alongside an experienced and supportive team and gain exposure to a diverse range of residential homes and property projects, purchasers, vendors and sales campaigns.

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If you are looking for a fixed term opportunity where you can make a genuine contribution, work with a great team and be involved in exciting property projects, we would love to hear from you.

📌 Sales and Office Administrator/PA to the Director - Parental Leave | Fixed Term (Victoria)
🏢 Real Estate Champions
📍 Victoria