Job Description

Administration Support Officer n

Location – Newcastle West

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Contract until 30 October 2026 | Possibility to extend

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We’re partnering with a large organisation to secure an experienced Administration Support Officer to provide high-quality administrative and customer support within a busy team. This is a hands‑on role suited to someone who is highly organised, customer‑focused and comfortable working in a high‑volume environment. You’ll support shared inbox management, customer enquiries, data entry, records management and a range of general administration activities.

The Role n

You will provide a range of administrative support services, helping to ensure customers and stakeholders receive timely and professional assistance. The role will involve managing enquiries, maintaining accurate information, preparing correspondence and providing general administrative support to the wider team.

Key responsibilities include: n

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- Managing and allocating emails through shared inboxes
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- Acting as a point of contact for customer and stakeholder enquiries
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- Providing timely information and referring enquiries where appropriate
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- Updating and maintaining customer and stakeholder contact details
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- Undertaking general administrative support including data entry and word processing
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- Preparing correspondence, meeting papers and minutes
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- Maintaining accurate electronic and file records
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- Supporting meetings and events
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- Completing routine administrative tasks in line with relevant policies and procedures
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- Assisting with projects and research as required
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- Managing phone and email enquiries in a high‑volume setting
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- Handling sensitive and complex enquiries with professionalism and discretion
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About You nn
- Previous experience in administration, customer service or a similar support role
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- Strong organisational and time management skills
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- Confident managing high volumes of phone and email enquiries
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- Excellent attention to detail and accurate data entry skills
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- Strong written and verbal communication skills
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- Comfortable handling sensitive and confidential information
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- Professional and customer‑focused approach
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- Ability to work independently and as part of a team
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- Experience working within a government or regulated environment is highly regarded
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The Details nn
- Location: Newcastle West
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- Hours: Monday to Friday, 9:00am – 5:00pm
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- Work arrangement: Fully office-based – no WFH option
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This is a great opportunity to join a busy team and contribute to an important customer‑focused function, while gaining valuable experience within a complex organisation.

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📌 Administration Support Officer (New South Wales)
🏢 Futureyou
📍 New South Wales