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- Governance meeting preparation (agenda, papers, briefing materials) for both regional and statewide steering committees and boards
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- Minutes, actions, and escalation pathways, supporting rapid turnaround of requests
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- Program/project change control documentation
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- Tracking and closing governance actions
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- Monitoring and updating risk, issue, and dependency registers to support governance reporting
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- Providing administrative continuity and ensuring critical activities have been finalised
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- Enabling effective utilisation of senior Subject Matter Experts
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- Supporting capacity planning
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- Ensuring program records and evidence requirements are met
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- Standardises and validate completeness, consistency and accuracy of program data used for reporting and governance
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- Ensures governance alignment between districts and region
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- Supports region wide consistency in program oversight
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- Improves audit readiness and accountability
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- Recording of district progressed escalation change requests ensuring necessary RLT member actions are progressed and finalised to enable close out of ECR and or further escalation through PDO board.
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Requirements of the role
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- Proven expertise in a comparable support role, possessing high level communication skills both orally and in writing.
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- Highly proficient in using the current Microsoft Office Suite.
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- Demonstrated experience in program or project controls, reporting, or governance support in a complex delivery workplace Skills and abilities
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- Demonstrated interpersonal skills, as well as communication skills, with internal and external stakeholders.
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- Strong analytical skills with ability to interpret and synthesise program data into meaningful insights
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- High attention to detail, particularly in data validation, reporting accuracy, and governance documentation
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Technical/ Occupation Specific
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- Executive correspondence - Uses understanding of executive correspondence techniques to develop accurate ministerials, briefing notes and executive letters in a timely manner.
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- Experience using project/program management and reporting systems (e.g. registers, dashboards, SharePoint, or similar information systems)
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- Advanced capability in Microsoft Excel (data analysis, reporting) and PowerPoint (executive reporting)
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