Job Description

Be the trusted right hand to a CEO and play a key role in supporting an established aged care organisation.

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We are seeking an experienced, highly organised and proactive Executive Assistant to the CEO to join an established and respected aged care and home care provider based in Beaconsfield.

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Working closely with the CEO, Company Secretary, Management Team and Board, you will be a key link between the CEO and internal and external stakeholders.

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Your responsibilities will include:

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- Managing the CEO's diary, appointments and competing priorities.
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- Acting as a professional and trusted gatekeeper for the CEO.
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- Managing and prioritising correspondence, emails and phone calls.
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- Coordinating meetings, agendas, presentations, minutes and action items.
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- Preparing reports, briefs, presentations, correspondence and executive documentation.
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- Working closely with the Company Secretary to support Board and governance requirements.
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- Coordinating communication between the CEO, Management Team, Board and key stakeholders.
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- Building robust working relationships across the organisation and with external stakeholders.
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- Supporting strategic and organisational projects and monitoring key deliverables.
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- Following up actions and ensuring important commitments don't fall through the cracks.
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- Assisting with quality, compliance and accreditation activities.
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- Supporting the preparation of funding submissions, reports and organisational documentation.
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- Providing secretariat support to committees,



working groups and organisational meetings.
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- Coordinating executive events and functions.
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- Managing sensitive and confidential information with absolute discretion.
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- Providing general executive and operational support as required.
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We're looking for someone who is:

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- 3–5+ years' experience supporting a CEO, Executive, Managing Director or senior leadership position
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- Highly organised, structured and exceptionally reliable.
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- Proactive — you see what needs to happen and make it happen.
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- Confident dealing with senior executives, Board members and stakeholders.
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- A strong communicator with excellent written and verbal skills.
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- Discreet and trustworthy when handling sensitive and confidential information.
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- Comfortable being the gatekeeper while remaining approachable and professional.
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- Able to manage competing priorities without losing sight of the detail.
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- Confident working independently and using sound judgement.
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- Comfortable working alongside a Company Secretary and within a governance-focused environment.
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- Calm under pressure and able to adapt quickly when priorities change.
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- Professional, personable and approachable, with a genuine ability to build strong relationships.
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The role will suit someone who enjoys being trusted with responsibility and takes pride in being the person who keeps everything organised, connected and moving forward. Predominantly office-based with someflexibility around start and finish times.

📌 Executive Assistant (Perth)
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