Job Description

An exciting opportunity has become available for an experienced Executive Assistant to join a leading global organisation within the professional services space on a 12-month maternity leave contract.

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Supporting three senior Partners, you'll become a trusted right hand, providing proactive and seamless support across complex diaries, travel, stakeholder management and broader business priorities.

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The Role

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- Proactively manage complex and ever-changing diaries across three Partners, balancing meetings, deadlines and competing priorities.
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- Coordinate domestic and international travel, including detailed itineraries, accommodation and associated arrangements.
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- Act as a key point of contact for internal and external stakeholders, building strong relationships across all levels of the business.
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- Manage inboxes and incoming requests, using sound judgement to prioritise, action and escalating where appropriate.
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- Prepare meeting materials, presentations, reports and other documentation as required.
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- Coordinate expenses, reconciliations and general administrative requirements.
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- Ensure Partners are well prepared for meetings, key commitments and upcoming priorities through proactive planning and follow-up.
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- Assist with leadership meetings, events, off-sites and broader team initiatives.
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- Support ad hoc projects and business initiatives, identifying opportunities to improve processes and ways of working.
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- Collaborate closely with the broader EA and business support team to provide seamless support across the office.
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An exciting opportunity has become available for an experienced Executive Assistant to join a leading global organisation within the professional services space on a 12-month maternity leave contract.

n

Supporting three senior Partners, you'll become a trusted right hand, providing proactive and seamless support across complex diaries, travel, stakeholder management and broader business priorities.

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The Role

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- Proactively manage complex and ever-changing diaries across three Partners, balancing meetings, deadlines and competing priorities.
n
- Coordinate domestic and international travel, including detailed itineraries, accommodation and associated arrangements.
n
- Act as a key point of contact for internal and external stakeholders, building solid relationships across all levels of the business.
n
- Manage inboxes and incoming requests, using sound judgement to prioritise, action and escalating where appropriate.
n
- Prepare meeting materials, presentations, reports and other documentation as required.
n
- Coordinate expenses, reconciliations and general administrative requirements.
n
- Ensure Partners are well prepared for meetings,



key commitments and upcoming priorities through proactive planning and follow-up.
n
- Assist with leadership meetings, events, off-sites and broader team initiatives.
n
- Support ad hoc projects and business initiatives, identifying opportunities to improve processes and ways of working.
n
- Collaborate closely with the broader EA and business support team to provide seamless support across the office.
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About You

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- Previous EA experience supporting senior executives, ideally within professional services or a fast-paced corporate environment.
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- Strong diary and domestic/international travel management experience.
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- Excellent organisational and time management skills, with the ability to juggle multiple priorities.
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- Confidence engaging with senior internal and external stakeholders.
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- Strong written and verbal communication skills.
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- Exceptional attention to detail and a high level of discretion when handling confidential information.
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- A proactive, solutions-focused approach with the confidence to take ownership.
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- Strong Microsoft Office skills and confidence working across different systems and technology.
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What's on Offer

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- 1 day WFH per week
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- Opportunity to join a well-established global organisation
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- Collaborative and high-performing team environment
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- Exposure to senior stakeholders across Australian and international operations
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- Varied role spanning executive support, stakeholder management, events and projects
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📌 Executive Assistant (New South Wales)
🏢 Mjd Recruitment
📍 New South Wales