Job Description

All Data and Communications - Port Of Brisbane QLD

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Reporting to the State Manager, with close support from the CFO, and working day-to-day alongside Project Managers, you'll be the administrative backbone of project delivery. You'll look after the contracts, claims, procurement, QA and compliance administration that keeps projects on track – so PMs can stay focused on delivery. This is a hands-on, full-time role (38 hours per week), predominantly based at the Port of Brisbane site office, with the flexibility to visit the Northside office as needed.

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Key responsibilities

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- Setting up jobs and quotes in simPRO with the correct client, cost centre, scope and filing structure
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- Preparing and submitting progress claims, invoices and retention claims – including statutory declarations and supporting certificates
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- Managing RFIs, variations and contract correspondence, and keeping registers and trackers current
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- Raising purchase orders and work orders, and receipting supplier invoices against them
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- Comparing supplier pricing and ordering materials as requested by PMs
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- Reviewing job costs, cost-to-complete and P&L; reports with PMs, and supporting month-end reconciliation to Xero
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- Checking day works and labour records against the simPRO schedule ahead of payroll
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- Verifying subcontractor and supplier compliance – licences, SWMS, insurances and inductions – before anyone steps on site or a PO is issued
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- Coordinating employee and contractor inductions through client systems and portals
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- Preparing and maintaining ITPs and ITRs, QA reporting and project handover packages
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About you

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- simPRO experience
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- Administration experience in construction, trades or a related industry
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- Confidence with contract documentation, progress claims, variations and retentions
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- Strong Excel skills and a high level of attention to detail and data accuracy
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- Robust organisation and communication skills – you'll liaise daily with PMs, site crews, subcontractors and clients
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- Xero or similar accounting software experience (highly regarded)
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- QA document control (ITPs/ITRs) or WHS compliance administration experience (highly regarded)
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- Experience with client compliance and induction portals such as HammerTech or CM3 (highly regarded)
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- A background in electrical, data or communications contracting (highly regarded)
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About us

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- ADC is a Brisbane-based specialist in data and fibre infrastructure, electrical, security, audio-visual and communications systems. We deliver for top-tier clients on major infrastructure, port and industrial projects across South East Queensland – including the Port of Brisbane, container terminals and large-scale manufacturing sites. Our team of 20+ tradespeople, supported by project managers and our office team, is growing.
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- Competitive salary based on experience, plus super
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- Work on some of South East Queensland's most significant port, infrastructure and industrial projects
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- Structured onboarding with a documented procedures manual
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- A genuine growth path – multi-project administration, cost tracking and helping onboard future admin hires as we grow
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- Supportive, accessible leadership – direct access to State Manager, CFO and Project Managers
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- Based on site at the Port of Brisbane, right where the action happens
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📌 Site & Contracts Administrator (Queensland)
🏢 All Data and Communications
📍 Queensland