Job Description

Capital Build & Design – Wetherill Park NSW

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We are a well-established construction and property development company based in Wetherill Park, looking for a reliable, organised and hands-on Administration & Operations Assistant to join our team on a full-time basis.

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This is a varied role suited to someone who enjoys keeping things organised, taking ownership of tasks and being the person the team can rely on to make sure day-to-day operations run smoothly.

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You will work closely with management and our internal team, as well as conveyancers, sales agents, rental agents, suppliers, insurers, IT providers and other external service providers.

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Key responsibilities

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Your responsibilities will include, but are not limited to:

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- Reconcile accounts, bank transactions, purchases and expenses in Xero, investigating discrepancies and maintaining accurate financial records
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- Process payroll accurately and on time, including maintaining employee payroll records and assisting with payroll-related queries
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- Arrange and maintain employee access for company software, including Build Logic, Dindo and On-Site
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- Liaise with external IT provider for all employee IT-related matters
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- Coordinate incoming and outgoing physical mail
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- Prepare and collate documentation required for Contracts of Sale
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- Coordinate the handover of documents, keys and relevant information to rela estate agents/purchasers
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- Maintain company registers including vehicle keys, uniform, property keys
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- Coordinate company vehicles, including registrations, servicing, CTP/Green Slips and insurance claims
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- Coordinate company insurance policies, renewals, records and claims
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- General office duties including photocopying, scanning,



filing and document distribution, general day-to-day office and kitchen upkeep
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- Liaise with rental agents and other external parties
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- Assist with the preparation of employment contracts and associated employment documentation
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- Prepare and manage utility applications, connections, transfers and cancellations
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- Provide general administrative and operational support to management and the wider team
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About you

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- Minimum 2 years' administration experience
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- Current Australian driver's licence – essential
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- Previous experience with payroll and account reconciliations - essential
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- Strong organisational and time-management skills
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- Excellent attention to detail
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- Good written and verbal communication skills
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- Proficient computer skills and confidence learning new software and systems
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- The ability to manage multiple tasks and competing priorities
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- A proactive approach and the ability to follow tasks through to completion
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- The ability to work independently while also being a team player
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- A professional, reliable and positive attitude
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- Strong record-keeping and document-management skills
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Experience within construction, property development, property management or a similar industry will be highly regarded.

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$65,000–$75,000 + Super, depending on experience

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Full-time position based in Wetherill Park

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Stable role within an established construction and property development business

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Varied responsibilities with genuine ownership of day-to-day administrative and operational functions

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Prospect to work closely with management and gain broad exposure across construction and property development

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Supportive and professional working environment

📌 Administration & Operations Officer (New South Wales)
🏢 Capital Build & Design
📍 New South Wales