Job Description

Office Administrator / Operations Support

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A commercial flooring business based in Seven Hills, working on projects across NSW and beyond. We're a small, hands-on team: everyone here can see the effect of their work, and nobody's a number.

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We're growing, and we're modernising how we run. That's where you come in.

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About the role

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You'll own the day-to-day operational heartbeat of the business — managing financial workflows in Xero, tracking invoicing across multiple live projects, confirming payments, and solving the small problems before they turn into fires.

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It sits right at the intersection of admin, finance visibility and problem-solving. You'll be the person we rely on for accuracy, initiative and clear communication, and you'll work alongside our office, estimating and project teams every day.

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Key responsibilities

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Accounts and Xero

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- Raising and issuing client invoices in Xero, including progress claims across multiple jobs
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- Entering and coding supplier invoices against the right job and cost code
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- Reconciling accounts and owning payment confirmations end to end
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- Preparing cash flow and outstanding-accounts reporting so we always know where we stand
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- Following up overdue accounts — politely, but persistently
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Project and job administration

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- Setting up and maintaining job references so every cost lands against the right project
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- Tracking invoicing across concurrent projects and flagging anything unbilled or slipping
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- Keeping project paperwork, variations and approvals filed and findable
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- Liaising with project managers, estimators and site teams on job documentation
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Procurement and vendors

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- Sourcing and vetting suppliers, subcontractors and services, and comparing quotes
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- Raising purchase orders and confirming pricing, lead times and delivery
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- Maintaining supplier records, insurances and compliance documentation
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Systems and improvement

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- Spotting process gaps and proposing better ways of doing things — and being listened to
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- Helping implement and test new systems and automation as we roll them out
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- Building and maintaining the spreadsheets, trackers and templates the team runs on
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About you

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- Solid office administration experience, or transferable skills you can demonstrate
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- Hands-on experience with accounting software — Xero ideally, or MYOB, QuickBooks or similar
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- Exceptional communication: clear, proactive and reliable, in writing and on the phone
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- A can-do attitude — you see problems as puzzles, not obstacles
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- Strong attention to detail and genuine comfort with financial data and spreadsheets
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- Organised, self-directed, and able to prioritise without hand-holding
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- Willingness to grow into new responsibilities as we automate and scale
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- Experience in construction, trades or a project-based business is a bonus, not a requirement. If you've run the admin engine of a busy small business, we want to hear from you.
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$70,000 – $80,000 plus super, depending on experience, with a yearly review built in

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A role that grows as we do — new systems, new tools, new scope

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A small, tight team where your work is visible and genuinely valued

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A clear pathway to expand your skill set rather than repeat the same year twice

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In office parking, and an easy Seven Hills location

📌 Office Administrator / Operations Support (New South Wales)
🏢 Tasc Flooring
📍 New South Wales