Job Description

Early Years Administration Support Officer

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Bestchance Child Family Care – Glen Waverley VIC

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Early Years Administration Support Officer

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Location: 16 Woodlea Dr, Glen Waverley VIC 3150
n Reports to: Early Years Operations Manager
n Employment Type: Full-time

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About the Role

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Early Years Administration Support Officer

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Location: 16 Woodlea Dr, Glen Waverley VIC 3150
n Reports to: Early Years Operations Manager
n Employment Type: Full-time

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About the Role

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Are you organised, proactive and great at keeping things running smoothly?

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bestchance is looking for an Early Years Administration Support Officer to join our Early Years team. This is a diverse role where you will provide administration and coordination support across our kindergarten and early childhood services.

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You will work closely with our Early Years leadership team, services, Finance, People & Culture and external stakeholders to help ensure our programs operate efficiently and meet their compliance and reporting requirements.

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You will also provide support with relief staffing, helping services find suitable educators and maintain staffing coverage when team members are absent.

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What You'll Be Doing

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- Providing day-to-day administration support to the Early Years team.
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- Maintaining staff, qualification, compliance and service records.
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- Supporting School Readiness Funding (SRF) and other funding administration.
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- Assisting with reports, acquittals, expenditure tracking and reconciliations.
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- Supporting Early Years leaders with meetings, reports and projects.
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- Coordinating relief educators and helping fill staffing gaps when required.
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- Communicating with educators, service leaders, Finance, People & Culture and external stakeholders.
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- Supporting compliance,



data accuracy and continuous improvement.
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- Helping the Early Years team deliver high-quality services to children and families.
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About You

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We are looking for someone who is:

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- Highly organised and enjoys keeping things on track.
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- Confident communicating with different people.
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- Accurate and has strong attention to detail.
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- Comfortable managing multiple tasks and deadlines.
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- Proactive and able to work independently.
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- A strong team player who enjoys supporting others.
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- Confident using Microsoft Office, particularly Excel, Word and Outlook.
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- Comfortable working with confidential information.
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- Interested in administration, coordination, funding and workforce support.
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Experience in Early Childhood, Education, Community Services, funding administration or workforce coordination will be highly regarded.

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Essential Requirements

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- Previous administration or coordination experience.
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- Strong communication and organisational skills.
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- Good computer skills, particularly Microsoft 365.
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- Current Victorian Working with Children Check.
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- Satisfactory National Police Check.
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A qualification in Business Administration or a related area is desirable but not essential.

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Why Join bestchance?

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At bestchance, you will be part of a supportive team that works together to make a difference for children, families and communities.

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If you are an organised and motivated administration professional looking for a varied role where no two days are exactly the same, we'd love to hear from you.

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Child Safety

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bestchance is committed to the safety, wellbeing and inclusion of all children. All employees are expected to actively promote child safety and contribute to a culture where children are respected, heard and protected from harm.

📌 Early Years Administration Support Officer (Victoria)
🏢 Bestchance Child Family Care
📍 Victoria