Job Description

We think outside the box by redefining recruitment.

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Through long-term partnerships, we connect the right people (You) with the right opportunities to shape careers and drive change in Australia and beyond.

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Synergie Australia is seeking an experienced Project Administrator for our valued client Ventia, based in Cremorne, VIC

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The important parts:

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- Pay:$40 per hour + Super
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- Hours:5 October 2026 to 5 April 2027, with potential extension based on project requirements
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- Location:Cremorne, VIC (10-minute walk from Richmond Station)
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- Work Model:Hybrid after the initial two-week induction period
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- Work Rights: Australian Citizen, Permanent Resident, or visa holder with more than 2 years remaining work rights
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What you will be required to do:

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You will play a key role supporting high-volume invoice validation and work order processing within a rapid-paced telecommunications and infrastructure environment.

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- Validate and process 60-100+ work orders and invoices daily
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- Review supporting documentation including work orders, timesheets, delivery records and site evidence
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- Investigate and resolve invoice discrepancies and billing queries
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- Reconcile subcontractor statements and maintain accurate invoice tracking
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- Liaise with technicians, finance teams, commercial teams and subcontractors
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- Support monthly and quarterly reporting requirements
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- Maintain accurate documentation and compliance records
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- Assist with process improvements and onboarding support for new team members
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To be successful in the role you will:

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- Have previous experience in high-volume invoice processing, accounts payable or project administration
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- Demonstrate exceptional attention to detail and accuracy
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- Possess strong analytical and problem-solving skills
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- Be confident reviewing technical documentation and supporting evidence
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- Have experience resolving stakeholder or contractor queries professionally
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- Possess intermediate to advanced Microsoft Excel skills including Pivot Tables, XLOOKUPs and formulas
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- Be proficient using Outlook, Word and Microsoft Teams
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- Have experience using ERP systems such as SAP, Maximo, Novus or similar
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- Experience within Telecommunications, Utilities, Civil Construction or Infrastructure environments will be highly regarded
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What's on offer for you:

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- Opportunity to work with a leading infrastructure services provider
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- Hybrid working arrangement after training
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- Supportive and collaborative team environment
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- Valuable experience within a major telecommunications project
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- Potential contract extension based on project requirements
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📌 Project Administrator (Victoria)
🏢 Synergie Australia
📍 Victoria