Job Description

Plan, organise and coordinate day-to-day administrative functions and office operations to ensure productive and timely business support. Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations. Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance.

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Key responsibilities

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- Plan, organise and coordinate day-to-day administrative functions and office operations to ensure efficient and timely business support
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- Manage procurement of office supplies, vendor relationships and service contracts to maintain cost-effective operations
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- Supervise and coordinate administrative staff, including allocating tasks, monitoring performance and providing on-the-job guidance
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- Develop, implement and review administrative systems, procedures and filing structures to improve workflow efficiency and regulatory compliance
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- Prepare correspondence, reports, meeting minutes and presentations on behalf of management
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- Coordinate scheduling and logistics for internal meetings, client appointments and company events
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- Maintain records management systems including personnel files, financial documentation and compliance registers
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- Liaise with external service providers, government agencies and stakeholders to support organisational requirements
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About you

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- Minimum 1 year of experience in a similar administrative or office management role
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- Strong organisational, communication and problem-solving skills
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- Proficiency in MS Office suite
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- Ability to manage multiple priorities
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- Diploma in Business Administration or equivalent (desirable)
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- Experience with accounting software (Xero, MYOB) desirable
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📌 Office Manager (Victoria)
🏢 COVELLIS CLEANING
📍 Victoria