Job Description

PROCOM is a growing mining services business built on practical industry experience, strong compliance capability and a hands-on, systematic approach to service delivery. Founded by industry leaders with deep knowledge of the mining sector, PROCOM supports clients across a range of mining and compliance services, including labour hire, training and assessing, and equipment services.

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We are looking for an organised and proactive Operations & Administration Coordinator to play a central role in keeping our workforce, systems and client support functions running smoothly.

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This is a broad, hands-on role suited to someone who enjoys variety, works well under pressure, and takes pride in keeping people, paperwork and operational processes on track.

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This position is offered as a fixed-term contract for 20-30 hours per week, with flexible working days and the potential to transition to a full-time role as the business grows.

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About the role

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As the Operations & Administration Coordinator, you will provide specialised administrative and operational coordination to support PROCOM's day-to-day operations and the protected, efficient and compliant delivery of labour hire and related services to mine sites across NSW.

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You will work closely with Directors, employees, clients and service providers to help ensure personnel are rostered, mobilised, compliant and ready for site. You'll also support key back-office functions including timesheets, payroll preparation, invoicing, records management and client administration.

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This role is ideal for someone with strong administration capability who understands the importance of accuracy, urgency and follow-through in a mining, labour hire or compliance-driven setting.

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Key responsibilities

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Coordinate rosters, confirm availability, manage changes and support smooth day-to-day coverage across client work

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Coordinate the administrative side of onboarding and mobilisation,



helping ensure employees are ready for site with the right documentation, inductions, training and pre-start requirements completed on time

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Maintain accurate compliance records and monitor licences, certifications, medicals and training requirements so workforce information remains current, organised and audit-ready

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Support the accuracy of timesheets, payroll inputs, invoice preparation and related administrative records, helping ensure timely processing and reliable operational reporting

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Provide day-to-day administrative support across client documentation, business systems, reporting and general operational coordination, helping maintain organised records and responsive service

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About you

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Highly organised, detail-focused and dependable

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Confident managing competing priorities in a fast-moving environment

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Able to work independently and use sound judgement within established procedures

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Professional and discreet when handling confidential employee and business information

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Clear communicator who can deal effectively with employees, clients and service providers

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Practical, adaptable and solutions-focused

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Experience in a senior administration, operations coordination or mobilisation support role

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Strong administration capability across rostering, records, onboarding and general business support

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Experience in labour hire, mining, resources, construction or another compliance-driven environment

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Exposure to timesheets, payroll support, invoicing and debtor administration

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At PROCOM, you'll join a business that values:

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practical mining industry experience;

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a systematic and forward-thinking approach;

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high standards in compliance and service delivery; and

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strong family and business values.

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This is an opportunity to step into a genuinely important coordination role in a growing business where your work will directly support workforce readiness, client delivery and day-to-day operations, while offering flexibility and a pathway to full-time employment.

📌 Operations & Administration Coordinator (New South Wales)
🏢 PROCOM-Production/Compliance Mining Services
📍 New South Wales