Job Description

You will support the sales and leasing team end to end — from the moment a listing is signed through to settlement. Reporting to the Sales Director and Business Manager, you will coordinate marketing campaigns, prepare client-facing material, and keep the administration behind every deal running cleanly.

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Key responsibilities

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- Coordinating marketing campaigns — media bookings, signboards, PR and publications, website listings, and mailing lists drawn from our buyer databases
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- Producing weekly and monthly e-brochures, the quarterly newsletter, and monthly flyers to prospective vendors and building owners
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- Assisting with Property Sale Submissions, Property Information Reports and property investment reports
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- Preparing weekly written updates to clients, and minutes of the weekly sales meeting
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- Preparing sales commission invoices and marketing tax invoices, and following up payment
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- Maintaining the sales database and researching sales and real estate data
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- Liaising with service suppliers, and with Trust Accounts and General Accounts on marketing and sales invoices
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- Assisting with pre-listing kits, buyer, builder and valuer inspections, and pre-settlement inspections
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- Responding to enquiries promptly, and covering reception over lunch and as required
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About you

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- Highly organised, with the ability to prioritise across several live campaigns
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- Solid Word and Excel skills
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- Strong or excellent skills with prodcution platforms like Canva, InDesign or equivalent
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- Excellent written English — you will be proof reading material that goes to clients
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- A creative eye for marketing and promotion
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- A good telephone manner and a genuine team approach
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- Experience in real estate, property or professional services administration is an advantage, but we will consider strong candidates from any background who can demonstrate the above
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About us

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Allard Shelton is a long-established Victorian commercial property agency. Our sales and leasing team runs campaigns across the CBD, city fringe and metropolitan Melbourne.

📌 Commercial Sales & Leasing Administrator (Victoria)
🏢 Allard Shelton
📍 Victoria