Job Description

Position Title: Junior Receptionist & Office Administrator

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Location: Melbourne CBD

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Employment Type: Full time

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Role Overview

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Are you a tech-savvy, proactive multi-tasker looking to jumpstart your career in corporate operations? Our client's are a leading global provider of technology consulting and digital solutions, and we're looking for a dynamic Junior Receptionist & Office Administrator to join their team in the Melbourne CBD! In this high-energy entry-level role, you will represent their brand at the front desk, support day-to-day facilities and administrative operations, and collaborate with cross-functional teams to keep their office running seamlessly.

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What You'll Be Doing

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- Front-of-House & Hospitality: Warmly greet clients and guests, manage visitor arrivals, and coordinate coffee, snacks, or catering from local Melbourne cafes for meetings and VIP visits
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- Access Control & Security Systems: Take end-to-end ownership of thier Access Control and Biometric systems for employee and visitor access (full vendor handovers and technical training provided!).
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- Meeting & Experience Hub: Oversee meeting room bookings, set up video conferencing technology, and help organize internal events, team celebrations, and office decorations.
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- Facilities & Building Coordination: Partner with Building Management for daily office upkeep, housekeeping standards, access card issuance, and vendor entries. Serve as an active Fire Warden and participate in mandatory safety drills.
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- Supplies & Inventory Management: Keep the office fully stocked—managing procurement, stock counts, replenishment, and issuance of stationery, office supplies, and pantry consumables.
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- Mail & Logistics: Handle incoming and outgoing mail, post office boxes, and daily courier distribution.
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- Vendor & Asset Support: Maintain their Asset Register, track Annual Maintenance Contracts (AMCs), source new vendors alongside existing service providers, and assist with supplier invoice processing.
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- Finance & Operational Admin: Assist with accounts payable, budget planning, expense tracking, employee databases, and monthly MIS/operational reporting.
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- Audit & Compliance Support: Provide inputs for internal and external audits while strictly adhering to company and client policies, processes, and procedures.
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- Cross-Functional Collaboration: Work closely with colleagues across Sales, Pre-sales, HR, Immigration, RMG, and TIM to support company-wide initiatives and assist with ad-hoc admin tasks.
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What We're Looking For

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- Experience: 1-2 years in a similar role
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- Communication & Energy: Upbeat, professional, and confident in interacting with visitors, suppliers, and internal executives.
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- Tech-Savvy: Quick to learn office technologies, security platforms, and administrative software.
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- Organization & Drive: Highly structured, detail-oriented, and excited to take ownership of a varied day-to-day workload.
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📌 Junior Receptionist And Office Admin (Victoria)
🏢 Placing Heads Recruitment
📍 Victoria