Project Administrator / Office Administrator

Play a critical role in the built environment by uplifting lives, creating regenerative environments and advancing industries

Work in a truly flexible environment, with an incredibly supportive team

Environment where collaboration and innovation are encouraged

Create futures worth inheriting with Robert Bird Group (RBG) and the SJ Group

About Robert Bird Group (RBG)

Robert Bird Group, a member of the SJ Group, is a leading structural, civil and specialist global consulting engineering firm committed to delivering each client’s vision through the relentless pursuit of engineering excellence across all projects.

We strive for 'good to great design' by transforming inspiring concepts into buildable designs using our innovative, collaborative, and proactive ideas.

The Role

We are looking for an enthusiastic, organised, and people-focused Project Administrator / Office Administrator to join our Brisbane office.

This is a varied role combining day-to-day office coordination with project administration support for our engineering teams. You’ll play an important part in keeping the Brisbane office running smoothly while working closely with engineers, project managers and the broader administrative team to support the successful delivery of projects.

No two days will be the same. From coordinating meetings, travel and office activities to preparing project documentation, supporting bids and assisting with project reporting and invoicing, this role is ideal for someone who enjoys variety, takes initiative and likes being the person others can rely on.

Your duties will include, but will not be limited to, the following:

Managing meetings, travel bookings, document preparation and general office administration.

Providing project administration support to engineers, project managers and senior leaders.

Preparing, coordinating and distributing project documents, reports, presentations and other deliverables.





Assisting with bids, proposals and submissions.

Supporting project setup, document control, data processing and maintenance of project information within internal systems.

Assisting with project invoicing, resourcing information, monthly reporting and other project-related financial administration.

Providing general administrative support across the local team and assisting with office events, team initiatives and culture-building activities.

Supporting the Office Manager with ad hoc tasks and taking ownership of opportunities to improve office and administrative processes.

About You

We are after a proactive, professional all-rounder who thrives on variety and enjoys being the go-to person who gets things done with a smile. You’ll bring:

At least 2 years’ administration, office coordination or project administration role, ideally within engineering, construction, infrastructure, professional services or a similar corporate environment.

Strong organisational and time management skills.

Excellent written and verbal communication skills and the confidence to build positive relationships with people at all levels.

A proactive, can-do attitude and the ability to take initiative and work with minimal guidance.

The ability to manage competing priorities and stay organised in a busy, fast-paced environment.

An interest in project administration, including document preparation, project systems, reporting, invoicing and document control.

Adaptability and problem-solving skills, with the ability to work independently and collaboratively in a close-knit team.

RBG is committed to building a diverse, inclusive and gender-equitable workforce and encourages applications from people of all backgrounds across engineering and technical disciplines. We provide a supportive and versatile working environment that recognises individual contribution, supports career progression, and enables our people to balance work and life at all stages of their careers.

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📌 Project Administrator / Office Administrator (Queensland)
🏢 Robert Bird Group
📍 Queensland