Job Description

Onefocus is an integrated insurance broking, private wealth and accounting & advisory firm supporting small to medium sized businesses, business owners and their families.

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We are seeking an organised, proactive and service focused Administration Assistant to support the smooth day-to-day operation of our office and provide administrative support across the business.

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This is a varied role suited to someone who enjoys working with people, systems and competing priorities, and takes pride in keeping things organised and running efficiently.

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Why join onefocus?

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- Join a collaborative professional services firm with a broad range of expertise
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- Work in a varied role with exposure to administration, finance, systems and process improvement
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- Contribute to a positive and qualified workplace
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- Use modern accounting, workflow and AI-enabled tools
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- Additional 4 wellbeing days each year on top of annual leave
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- Be part of a business focused on delivering practical, personalised outcomes for clients
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About the role

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Reporting to the General Manager of Operations, you will help maintain a professional and productive office environment while supporting staff across our insurance broking, private wealth and accounting & advisory teams.

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Your responsibilities will include:

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- Welcoming clients and visitors
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- Managing incoming calls, mail and general correspondence
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- Coordinating office supplies, maintenance, contractors and building requirements
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- Identifying opportunities to improve processes through technology and AI tools and platforms
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- Supporting staff onboarding and offboarding
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- Maintaining office equipment, asset registers and access cards
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- Coordinating staff and client events, catering and business travel
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- Assisting with reports, proposals, presentations, correspondence and other documents
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- Processing and paying supplier invoices and maintaining accounts payable
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- Reconciling credit card and bank transactions and maintaining supporting records
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- Recording and reconciling accounts receivable and assisting with debtor follow-up
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- Providing general administrative support across the business
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About you

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You will be organised, approachable and confident managing a variety of administrative tasks. You will have:

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- Previous experience in administration, office coordination or a similar role within qualified services
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- Strong attention to detail and excellent organisational skills
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- Clear and skilled written and verbal communication skills
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- The ability to manage competing priorities and work independently
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- A helpful, practical and service focused approach
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- Advanced Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
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- Experience with Xero or similar accounting software including Hubdoc will also be well regarded
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- Experience or a strong interest in using AI tools to improve productivity and workflow efficiency
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- Basic knowledge of accounting principles helpful
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This is a full-time office based role in the Melbourne CBD.

📌 Administration Assistant (Victoria)
🏢 ONEFOCUS CONSOLIDATED
📍 Victoria