Job Description

We are seeking a highly organised and commercially aware Contracts Administrator to support the delivery of multiple major Intelligent Transport Systems (ITS) projects.

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Working closely with Project Managers, Program Managers and Commercial teams, you will play a critical role in maintaining contract compliance, managing notices and time bars, supporting claims preparation, and ensuring contractual records are accurate, complete and auditable throughout the project lifecycle.

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Key Responsibilities

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- Maintain contract obligations, compliance, notice, variation, claims and commercial risk registers.
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- Monitor contractual deadlines, submissions, approvals, notices and time bar requirements.
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- Prepare and coordinate contractual notices and correspondence relating to variations, delays, disruptions, access issues and scope changes.
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- Support the preparation of variation, EOT and delay claims, including gathering evidence, project records and supporting documentation.
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- Maintain accurate document control, contractual records and auditable project files.
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- Track commercial risks, claims, variations and actions arising from project and commercial meetings.
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- Review incoming correspondence and identify matters requiring contractual or commercial responses.
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About You

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- Experience in Contract Administration, Commercial Administration, Project Controls, Project Coordination or Document Control.
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- Robust understanding of contract compliance, contractual notices, variations, EOTs and claims processes.
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- Excellent written communication skills and the ability to produce high-quality contractual correspondence.
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- Strong attention to detail and the ability to manage multiple priorities across complex projects.
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- Experience maintaining contractual records, project registers and document control systems.
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- Ability to work collaboratively with Project Managers, Engineers, Commercial teams and client stakeholders.
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- Experience working on ITS, transport, road, infrastructure, signalling, communications or technology-driven projects.
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- Knowledge of AS4000 or similar contract forms.
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- Experience with Aconex, Teambinder, MS Project or similar systems.
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- Relevant qualification in Construction Management, Engineering, Project Management, Law, Business or a related discipline.
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If you have a passion for contract administration, commercial governance and supporting successful project delivery, we'd love to hear from you.

📌 Contracts Administrator - ITS Projects (Victoria)
🏢 Embedded Expertise
📍 Victoria