Job Description

Queensland Department of Education – Queensland

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Brisbane Bayside State College is seeking an experienced, highly organised and customer-focused Administration Officer to join our administration team, to perform Enrolments and Accounts Receivable functions.

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This is an opportunity to make a valued contribution to the college community through a role that combines administrative and financial responsibilities with meaningful interaction with students, families and staff.

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To be successful in this role, you'll have excellent attention to detail, sound judgement and the ability to manage competing priorities while maintaining a professional, approachable and welcoming manner.

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If you're reliable, organised and committed to providing high-quality administrative support, we'd love to hear from you.

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This position is being offered in a Temporary Part-Time capacity (0.83FTE), 60 hours per fortnight

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About us:

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Brisbane Bayside State College is a vibrant and inclusive learning community committed to excellence in learning, wellbeing and service. We pride ourselves on creating a supportive environment for students, staff and families, and on delivering high-quality administrative and operational support that helps our school thrive.

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The administration team plays a critical role in ensuring the efficient day-to-day operation of the college and in providing responsive, skilled support to students, parents, carers and staff.

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Your opportunity:

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As the Administration Officer (Enrolments and Accounts Receivable) you will provide high-quality administrative and financial support to the college,



with a particular focus on student enrolments and accounts receivable processes.

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You will be responsible for delivering efficient and accurate administrative services, maintaining student and financial records, and providing a high standard of customer service to internal and external stakeholders. This role requires strong organisational skills, attention to detail, sound judgement and the ability to work effectively in a busy school environment.

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Responsibilities:

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Your responsibilities will include, but are not limited to:

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- process student enrolment applications and associated documentation in accordance with departmental policies and school procedures
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- maintain accurate student records and ensure enrolment information is entered and updated in relevant departmental systems
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- provide timely and professional advice and assistance to parents, carers, students, staff and community members regarding enrolment and administrative matters
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- undertake accounts receivable functions, including preparing invoices, receipting payments, issuing statements and monitoring outstanding accounts
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- follow up overdue accounts in accordance with departmental policies, procedures and school processes
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- assist with financial administration, reconciliations and recordkeeping to support the effective operation of the school
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- maintain confidentiality and ensure compliance with relevant legislation, policies, procedures and standards
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- contribute positively to a collaborative team environment and support school priorities and operational requirements.
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Please refer to the Role Description for a full list of responsibilities.

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About you:

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The ideal applicant will demonstrate:

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- experience in administration, enrolments and/or accounts receivable functions
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- strong organisational skills and the ability to manage competing priorities
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- high attention to detail and accuracy in data entry, financial processing and recordkeeping
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- well-developed communication and interpersonal skills, with a strong customer service focus
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- the ability to work both independently and as part of a team
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- sound judgement, discretion and a commitment to confidentiality
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- the ability to use administrative and financial systems effectively, including Microsoft Office applications
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- experience using Microsoft Office and OneSchool Finance, or the ability to quickly learn
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We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

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Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

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Applications from recruitment agencies will not be accepted.

📌 Administration Officer - Brisbane Bayside State College (Queensland)
🏢 Queensland Department of Education
📍 Queensland