Job Description

Finance Manager and Exec. Assistant - High End Architecture Studio (Part time)

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Are you a finance professional with a passion for architecture and design? This boutique studio offers a rare opportunity to join a team renowned for its bespoke residential architecture, characterised by craftsmanship, integrity, and a distinctive approach to creative living. As a close-knit team with a focus on quality over scale, they empower theirstaff to take ownership of their roles, shaping the way they run thestudio and finance functions.

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This part-time position (3–4 days/week), with flexible hours and hybrid working options, provides a unique chance to become a pivotal part of a studio committed to meaningful design and a collaborative working environment. If you thrive in a role where your expertise directly supports creative projects and your organisational input makes a difference, this is your moment to elevate your career in a setting that values initiative, professionalism, and personal growth.

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Key Responsibilities:

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Lead the financial management for the studio, including accounts payables, receivables, project invoicing, WIP schedules, and monthly project financial reporting—driving accuracy and efficiency in our financial processes.

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Take ownership of payroll, superannuation, and statutory obligations such as BAS, IAS, and payroll tax, ensuring compliance and timely submissions.

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Maintain precise financial records within Xero, perform regular reconciliations, and generate insightful cash flow and financial reports that support strategic decision‐making.

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Partner with the Director to provide seamless executive support—managing schedules, follow‐ups, and prioritising tasks to optimise the studio's daily operations.

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Oversee office administration,



foster a positive studio environment, and support HR functions such as onboarding and policy administration.

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Manage business relationships with trusted external providers, ensuring smooth operations and continuous studio performance.

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Provide bookkeeping support for a part‐time external practice (approx. 2.5 hours/week), liaising directly for reconciliations, data entry, and BAS preparation.

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Skills & Experience:

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Proven expertise in end-to-end bookkeeping and financial management, with a keen eye for detail and accuracy.

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Strong understanding of Australian finance compliance, including BAS, superannuation, payroll, and statutory requirements.

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Demonstrated proficiency with Xero and Microsoft Office, with familiarity in practice management software considered advantageous.

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Exceptional organisational skills, personable approach, and an innate ability to anticipate needs and juggle priorities independently.

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Experience in the architecture or design industry preferable

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Benefits and Culture:

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- Join a boutique, design‐driven studio where your work directly influences high‐profile residential projects and the studio's overall success.
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- Enjoy a flexible, hybrid working environment with the autonomy to shape your role and workflows.
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- Be part of a close‐knit team that values collaboration, initiative, and a positive studio culture.
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- Opportunities for professional development within a studio that champions quality, craftsmanship, and thoughtful design.
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- Work in a stylish, vibrant studio located in Prahran, with the comfort of flexible days to support work‐life balance.
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- Contribute to a practice where your organisational skills and financial expertise are truly appreciated and impactful.
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REFERENCE AM 74231

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Equal Opportunities Employer.

📌 Finance Manager and Exec. Assistant - High End Architecture Studio (Part-Time) (Victoria)
🏢 Bespoke Careers
📍 Victoria