Performing Arts Administration and Events Coordinator

Are you an exceptional administrator who loves the energy of live performances, events and creative programs?

Strathcona Girls Grammar is seeking a highly organised and proactive Performing Arts Administration and Events Coordinator to support our thriving Music, Drama and Productions programs. This is a dynamic and varied role for someone who enjoys working with people, managing multiple projects and helping deliver outstanding experiences for students, families and audiences.

About the Role

Working closely with the Heads of Music, Drama and Productions, you will coordinate administration, communicate events and provide operational support across concerts, productions, performances, ensembles and instrumental music programs.

Key responsibilities include:

- Assisting in the coordination of concerts, productions, festivals, performances, workshops and special events.
- Managing rehearsal schedules, venue bookings, event logistics, ticketing and front-of-house arrangements.
- Administering the school's instrumental music and ensemble programs, including enrolments, timetabling and tutor coordination.
- Supporting music and speech & drama examinations, music scholarships and co-curricular opportunities.
- Preparing communications, programs, promotional materials and event information for students, families and staff.
- Liaising with instrumental music tutors, performers, suppliers,



technical providers and external organisations.
- Assisting with budgets, invoices, payroll administration, resource purchasing and instrument hire management.
- Maintaining accurate records, compliance documentation and school systems.

About You

You are an organised, relationship-focused professional who thrives in a fast-paced environment and can confidently manage multiple priorities while maintaining exceptional attention to detail.

You will bring:

- Experience in administration, events coordination or arts administration.
- Outstanding organisational and project management skills.
- Strong communication and stakeholder engagement skills.
- Confidence managing complex schedules and competing deadlines.
- Excellent digital literacy and proficiency with Microsoft365 and database systems.
- Financial administration experience and strong attention to detail.
- A genuine passion for the Performing Arts, Music, Theatre or Events.

Experience in a school, music, performing arts or cultural organisation will be highly regarded, as will experience with Synergetic, Canva, InDesign or similar platforms.

Why Join Strathcona?

This is an opportunity to play an significant supporting role in one of Strathcona’s most vibrant and visible programs. If you are a highly organised professional who enjoys bringing performances and events to life, we would love to hear from you.

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📌 Performing Arts Administration and Events Coordinator (Melbourne)
🏢 Strathcona Girls Grammar School
📍 Melbourne