About the role

This role sits at the heart of our landscape architecture team and its construction delivery skills, keeping projects moving from procurement through to handover. You will work alongside Project Managers, site supervisors, suppliers and subcontractors to turn well-designed landscapes into well-built ones, on program and on budget. Working closely with Landscape Architects, clients and contractors, you will support multiple active sites and contribute to the delivery of commercial and development landscape construction projects. Your ability to multitask, think laterally and meet deadlines will be key to thriving in our fast-paced delivery environment.

Key responsibilities

- Administer landscape construction contracts from commencement through to completion and handover.

- Review construction and landscape drawings and specifications and prepare accurate BOQs and quantity take-offs.

- Review, negotiate and administer contracts.

- Source and compare supplier and subcontractor pricing, availability and lead times, and support procurement decisions.

- Maintain a structured subcontractor prequalification process by requesting, reviewing and tracking documentation to strengthen compliance and visibility.

- Prepare and manage variations, and progress and payment claims in accordance with contract requirements, including diligent tracking of claims through to approval.

- Process and check invoices, purchase orders and project costs, and support cost control and budget tracking.

- Record and maintain document flow to and from all internal and external stakeholders.

- Track project schedules, milestones and upcoming procurement requirements, and assist with scheduling and reprogramming.

- Assist with tender preparation and estimating, including quantity take-offs, costings and qualitative criteria.

About you

- A strong construction background, with previous experience in contract administration, project administration, construction management or a similar role (minimum 2 years preferred).





- Landscaping or civil construction experience is highly regarded, though strong contract administration skills transferred from related fields will also be considered.

- A sound understanding of construction and landscape drawings, specifications and BOQs, and the ability to complete accurate quantity take-offs.

- A good understanding of procurement, supplier and subcontractor management.

- An understanding of variations, progress claims, purchase orders, invoices and contract documentation.

- An understanding of SWMS and commercial construction safety documentation.

- An understanding of contract law.

- Strong Microsoft Office skills (Excel, Word and Outlook).

- Basic skills for Autocad (for quantity calculations for tender and delivery).

- Excellent written and verbal communication, high attention to detail, and strong organisational and time-management skills.

About us

For more than 50 years, Saunders Havill has delivered integrated solutions across surveying, town planning, urban design, environmental management, landscape architecture and GIS. We are a collaborative, multidisciplinary team who believe great outcomes come from great people given the right opportunity and the freedom to grow.

Benefits

- Mentoring and training: guidance to build genuine expertise and confidence.

- Systems and infrastructure: the right tools and foundations to do your best work.

- A supportive team: a collaborative, multidisciplinary environment where growth is nurtured at every level.

- Emerging Leaders Program investing in high-potential people.

- Associates Program for those who help shape the future of the practice.

- A genuine 9-day fortnight, supporting balance and sustainable performance.

- Varied, meaningful projects across land development, communities, public realm and infrastructure.

- Career development, training and support for relevant memberships and licences.

- Paid parental leave, and an inclusive, equal-opportunity workplace.

- Company-supported community, wellbeing and sporting activities.

📌 Landscape Contract Administrator (Bowen Hills)
🏢 Saunders Havill Group
📍 Bowen Hills