Executive Assistant to C-Suite Executive

Join a high-performing organisation where you'll be a trusted partner to executive leadership.

We are seeking an experienced and highly professional Executive Assistant to support a C-Suite Executive in a fast-paced and dynamic environment. This is a pivotal role that goes beyond traditional diary management, offering the opportunity to partner closely with senior leadership and play a key role in driving business priorities, governance processes and operational excellence.

As a trusted advisor, you will bring structure, organisation and efficiency to the Executive's office, ensuring critical priorities are managed effectively and strategic objectives are supported through disciplined coordination and execution.

Key Responsibilities

Executive Support

- Provide proactive and comprehensive executive support, including complex calendar management, inbox triage, travel coordination, expense management and logistical planning.

- Manage competing priorities and ensure the Executive's time is aligned to key strategic business objectives.

- Prepare high-quality briefing materials, correspondence, reports and presentations.

Governance & Business Coordination

- Coordinate leadership meetings, decision-making forums and governance committees, ensuring agendas, papers, actions and follow-ups are managed effectively.

- Maintain action registers, governance calendars and decision logs to support accountability and execution.

- Track strategic initiatives, commitments and key deliverables, escalating risks and delays where appropriate.

Planning & Reporting

- Support annual,



quarterly and ongoing business planning activities.

- Coordinate leadership priorities, work plans and key milestones.

- Prepare reports, dashboards and presentations to provide visibility of business performance and strategic initiatives.

Stakeholder Management

- Act as a key liaison across senior internal and external stakeholders, ensuring professional, responsive and effective communication.

- Build strong relationships across Executive Leadership Teams, Executive Assistants, suppliers, clients and external partners.

- Coordinate responses to business requests and ensure matters are appropriately prioritised and progressed.

Operational Support

- Assist with budget administration, including tracking expenditure, invoice processing and budget reporting.

- Coordinate leadership off-sites, team events, town halls and business forums.

- Support procurement, records management and other business administration activities.

- Drive continuous improvement initiatives that enhance efficiency, governance and operational effectiveness.

About You

You are a highly capable Executive Assistant with experience supporting senior executives in complex and fast-moving environments. You are known for your professionalism,



attention to detail and ability to anticipate needs before they arise.

To be successful in this role, you will have:

- Demonstrated experience supporting a C-Suite Executive or senior business leader.

- Exceptional organisational, planning and prioritisation skills with the ability to manage multiple competing demands.

- Advanced Microsoft Office skills, including PowerPoint, Outlook, Word, Teams and Excel.

- Proven experience developing high-quality executive presentations, Board papers, briefing documents and reports.

- Strong stakeholder management capabilities and the confidence to engage with senior leaders and executives.

- Excellent written and verbal communication skills.

- Strong judgement, discretion and the ability to manage confidential information.

- A proactive and solutions-focused approach with the ability to work autonomously and drive outcomes.

- Experience within Professional Services, Consulting, Financial Services or a similarly fast-paced corporate environment will be highly regarded.

This is an opportunity to work as a true business partner to a senior leader, gaining exposure to strategic initiatives and playing a critical role in supporting business success. You'll join a collaborative and professional environment where your contribution will be highly valued, and where you'll have the opportunity to make a meaningful impact every day.

If you are an experienced Executive Assistant who thrives in a quick-paced environment and enjoys supporting senior leaders to deliver exceptional outcomes, we'd love to hear from you.

📌 Executive Assistant (Sydney)
🏢 Hays
📍 Sydney