About the role

Wallace Street Specialist Centre is seeking a dedicated Medical Receptionist to join our team in Chermside, QLD. This is a full time position that plays a vital role in ensuring our specialist medical practice operates smoothly and efficiently. As the first point of contact for patients and visitors, you will be instrumental in delivering exceptional customer service whilst managing administrative functions that support our operations. This role is essential to creating a welcoming environment and maintaining the high standards expected in a professional medical setting.

Key responsibilities

- Greeting patients with professionalism and warmth, ensuring they feel welcomed at our practice

- Managing patient check-ins and check-outs using medical practice management software

- Scheduling and confirming patient appointments, and managing the appointment diary efficiently

- Collecting relevant patient information and updating medical records accurately and confidentially

- Processing patient payments and managing invoicing procedures

- Answering telephone enquiries and directing calls to appropriate staff members

- Filing and organising medical records and administrative documents in compliance with privacy regulations

- Assisting with general administrative tasks to support the medical and research team

- Maintaining a clean and organised reception area

- Ensuring compliance with medical privacy legislation and practice procedures

What we're looking for

- Previous experience working as a medical receptionist or in a similar healthcare administration role would be advantageous

- Robust organisational and time management skills with the ability to manage multiple tasks simultaneously

- Excellent verbal and written communication skills with a professional manner

- Ability to change and adapt to meet the requirements of any given day

- Skilled in general computer applications, Microsoft Office,



and experience in medical practice management software (Genie proficiency highly advantageous)

- Customer service experience with a genuine commitment to providing a positive patient experience

- Knowledge of medical terminology and understanding of healthcare confidentiality and privacy requirements

- Attention to detail and accuracy when handling patient records and administrative documentation

- A calm and courteous demeanour, with the ability to handle enquiries and situations with empathy

- Relevant qualifications in medical administration, health administration or reception (preferred but not essential)

- Desire to contribute to a small yet dynamic team, and to strive for continued development within the role

About us

Wallace Street Specialist Centre is a family owned and operated specialist medical practice. The practice is a busy, multi-faceted patient focussed workplace, which includes respiratory and cardiac specialists, respiratory testing and world leading respiratory clinical research. As a practice we strive to provide the best possible patient centred care in the community, and achieve this through our dedicated team of doctors, nurses, technicians, and administrative staff.

What we offer

- A full-time permanent position with stable employment in the healthcare sector

- Competitive salary package commensurate with experience and qualifications

- A supportive and collaborative team environment where your contributions are valued

- Professional development opportunities to enhance your skills in medical administration

- Work-life balance with regular full-time hours and some flexibility in scheduling

If you are an enthusiastic and organised professional with a passion for healthcare and delivering excellent patient service, we would love to hear from you. Apply now by submitting your CV and a cover letter outlining your relevant experience and why you would like to join our team to make a meaningful contribution to patient care in the community.

Applications close 6th October '26, with interviews to be held w/c 12th October '26 and the role commencing as soon as possible thereafter.

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