At Mako, we believe in the power of collaboration to drive innovation in pursuit of our collective ambition; excellence in trading. Our diverse community is connected through a commitment to being the best we can be with the highest standards of integrity.
Join the Human Resources Team at Mako who focuses on what matters most to us, our people. This is an excellent opportunity to join an experienced HR team, working in a energetic, fast-paced environment.
The HR Assistant/Office Manager will work within with our APAC-based team, providing support by addressing office and HR-related queries. This role is an excellent opportunity for someone looking to build on their existing HR knowledge, offering valuable experience in office management and the opportunity to deepen their understanding of HR processes in a dynamic and supportive environment.
This role is offered as a 9-month fixed term maternity leave contract to support HR operations and office management within APAC.
What you'll be involved in:
Human Resources Support:
Assist with various aspects of the employee lifecycle, including recruitment, onboarding and offboarding
Maintain accurate and up-to-date employee records in the HRIS and ensure compliance with HR policies and procedures
Respond to employee HR-related enquiries, providing accurate information and guidance in a timely manner
Ensure the confidentiality and security of sensitive employee information and HR documentation
Support the coordination of global HR messaging by liaising with the wider HR team
Support with marketing campaigns for recruitment purposes
Support Mako's culture and well-being programs
Office Management and Administrative Duties:
Oversee the day-to-day operations of the office, ensuring it remains organized, functional and well-maintained
Manage office supplies and equipment, including inventory management and coordinating repairs or replacements as needed




Serve as the point of contact for office-related issues and liaise with vendors, contractors and service providers
Coordinate travel arrangements for the APAC region, including booking transportation and accommodation
Handle incoming and outgoing correspondence, including mail and phone communications
Assist with budget tracking and expense management
Support compliance related activities by assisting with documentation and responding to regulatory requests when required
Organize and coordinate team events
What we need from you:
1-2 years prior experience in a similar HR and office administration role
A degree in a HR or related subject, or equivalent experience
A solid understanding of basic HR processes and principles, including recruitment, onboarding and offboarding
Strong organisational and multitasking skills with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Strong Word and PowerPoint presentation skills
Experience using Atlassian products (Confluence, Jira) and Canva are advantageous but not essential
Demonstrated ability to handle sensitive information with discretion, professionalism, and a strong attention to detail
A proactive and resourceful mindset to identify and resolve issues efficiently
A collaborative and adaptable attitude, with the ability to work effectively with team members across different functions
A naturally empathetic and supportive approach,



with a genuine interest in fostering a positive workplace environment
A strong appetite for learning and professional growth, with a proactive attitude toward developing skills and expanding responsibilities within the role
We are Mako
At Mako, we are welcoming, inclusive and cooperative. We work fast and smart in a supportive and dress-down environment that allows colleagues to be themselves and achieve great things. We uphold the principles of a flat structure that offers unrivalled engagement with senior leadership and career development opportunities. We have a comprehensive benefits package, including:
Flexible leave and hybrid working policies
Healthcare allowance
Comprehensive insurance benefits for life and salary continuance
Employee wellbeing guidance and support
Novated car leasing
Generous paid parental leave scheme
Opportunity to become involved in the rewarding work of the Mako foundation
About Mako
Mako is a leading options market maker with a global trading footprint. It has been at the forefront of options market making since ****, from the open outcry trading pits to screen trading and automated algorithmic execution strategies that are driving the future of the industry.
From offices in London, Dublin, Amsterdam, Singapore, Sydney, Brisbane and Chengdu, Mako offers the best-in-class liquidity solutions across Equities, Fixed Income, Commodities and FX derivatives markets and prides itself in its entrepreneurial, team-oriented and philanthropic culture.
If you require any reasonable adjustments or assistance during the recruitment process, please email
******
and we will arrange this.
For further information on the Mako Group please refer to our website:

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Mako does not accept unsolicited CVs or candidate details from recruiters or search firms and will not pay any fees to such firms without a signed agreement.

📌 Hr Assistant/Office Manager - 9-Month Fixed Term Contract (Sydney)
🏢 37784
📍 Sydney