Description
Sydney CBD
Permanent, Full Time Opportunity
About Us
We're a progressive accounting, tax, and advisory practice that helps shape a better future for businesses and families. What sets us apart is our deeply personal approach, our advisers build long-term relationships based on trust, respect, and a genuine understanding of each client's goals. We're forward-thinking and committed to delivering proactive, modern solutions that make a real difference.
At HK Partners, innovation isn't about chasing trends, it's about clarity, foresight, and meaningful change. We define
strategic innovation
as helping clients make better decisions, faster, by simplifying complexity and anticipating what's next. We're not just responsive, we're proactive. We regularly apply a fresh lens to client relationships to ensure our advice remains relevant, strategic, and tailored to evolving needs. This mindset of continuous improvement is embedded in our culture and reflected in how we support both clients and team members.
About the Role
We are seeking a highly organised, detail-oriented and reliable
Operations Coordinator
to serve as the backbone of HK Partners. This role is key to ensuring the firm's day-to-day administrative, people, and compliance functions run seamlessly and with precision.
You'll take ownership of the firm's operational foundations, managing processes, maintaining structure, and following through on key tasks without the need for oversight. Your work will enable the wider team to focus on what they do best, while you keep everything running behind the scenes.
This role is ideal for someone who is energised by creating order, takes pride in high-quality execution, and understands the value that strong, well-run operations bring to a team. If you value reliability, attention to detail,



and being the steady force that keeps a high-performing team moving forward, this role is for you.
This role spans across four key focus areas:
General Administration
People & Onboarding support
Financial & Compliance Administration
Reporting & Documentation
Responsibilities
Coordinate day-to-day practice operations, including meeting logistics, office management, supplies, facilities, and vendor relationships
Manage inbox and calendar tasks on behalf of the Operations Manager, and resolve or escalate general technology and operational issues
Support workplace health and safety (WHS) obligations, including incident registers, compliance documentation, and emergency coordination
Coordinate staff lifecycle administration, including onboarding, system access setup, offboarding, and ongoing access management
Maintain people-related records and operations, including leave tracking, org charts, seating plans, recruitment coordination, and IT asset registers
Process invoices and manage financial administration tasks, including subscriptions, insurance renewals, and compliance calendar tracking
Maintain and update operational reporting, dashboards, templates, and assist with monthly reporting and presentations
Develop and manage documentation, including SOPs, process improvements, and document storage, filing, and version control
About you
To succeed in the role, you will be:
Highly organised with strong attention to detail and a commitment to accuracy




A natural finisher who follows through on tasks without the need for close supervision
Takes ownership of operational processes and ensures everything runs smoothly and efficiently
Proactive in identifying issues and resolving them before they escalate
Discreet and trustworthy when handling sensitive staff and financial information
Comfortable managing a diverse and at times unpredictable workload
Collaborative and approachable, with a reputation as a go-to person when things need to get done
Your Experience
Minimum 1–2 years' experience in an administration, operations or office coordination role
Strong organisational skills with demonstrated ability to manage competing priorities
Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook)
Experience with or ability to quickly learn practice management or workflow systems
Strong written communication and document management skills
What Will Set You Apart?
Experience in a professional services environment (accounting, financial services or similar)
Familiarity with systems such as XPM, FYI, MYOB, Xero or similar
Exposure to WHS/OH&S; coordination or compliance administration
Experience supporting HR or people processes (onboarding, offboarding, leave management)
Certificate or Diploma in Business Administration, Office Management or similar
How to Apply
Ready to take control of your career and help shape the future of HK Partners?
We'd love to hear from you. Click "Apply Now" to submit your expression of interest by completing the online application form.
During the interview process, you'll be asked to provide references and proof of your right to work in Australia.
If you have any questions, please contact our Talent Partner
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No recruitment agencies, thank you.

📌 Operations Coordinator (Sydney)
🏢 Partale Talent
📍 Sydney