Job Description
With a strong reputation built over more than three decades, Omaya Group specialises in delivering high quality residential and mixed use developments across Sydney.
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Operating through an integrated development and construction model, we are proud of the projects we deliver but just as importantly, we are proud of the people behind them.
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As our project pipeline and portfolio continue to grow, we are looking for a highly organised, proactive Executive Assistant to support a senior executive within our Property & Assets team.
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This is a genuinely varied role for someone who enjoys being the person who keeps everything moving. No two days will look the same, You could be managing a complex calendar and preparing board papers one day, coordinating project stakeholders the next, or assisting with personal and life administration to make your executive's day run more smoothly.
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The Role
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You will provide high level executive and administrative support across both professional and personal responsibilities, including:
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Complex calendar, meeting and travel management
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Coordinating executive communications and correspondence
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Preparing reports, presentations, board papers and meeting agendas
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Managing confidential information with professionalism and discretion
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Assisting with project administration across property and asset portfolios
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Coordinating consultants, contractors, tenants and key stakeholders
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Maintaining records, contracts and documentation systems
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Tracking actions, deadlines and project milestones
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Supporting budgeting, invoicing and general administration activities
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Assisting with personal and life administration as required
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Organising errands, deliveries and personal appointments
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This role would suit someone who is naturally proactive and enjoys anticipating what needs to be done before being asked.
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About You




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We're looking for someone who is highly organised, trustworthy and enjoys working in a fast paced environment.
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You will ideally have:
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Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting an executive leader
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Experience within property, construction, development, infrastructure or a related industry
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Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint and Excel
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Outstanding organisational and time management abilities
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Strong written and verbal communication skills
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Exceptional attention to detail and accuracy
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The ability to work autonomously and proactively
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Professionalism, maturity and sound judgement
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A collaborative, positive and approachable personality
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The confidence to take ownership and make things happen
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Most importantly, you'll be someone who enjoys building strong working relationships and being a trusted right-hand person.
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What's On Offer
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At Omaya Group, we believe great work comes from creating an setting where people genuinely enjoy coming to work.
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You'll be joining a supportive and cooperative team with a strong office culture.
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We offer:
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The chance to work closely alongside a respected senior executive
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Exposure to large scale property development and asset initiatives
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A genuinely diverse and engaging role with real ownership
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A supportive, collaborative and values driven workplace
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Regular team events and opportunities to connect outside of day to day work
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A friendly and positive office environment
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Long term career growth within a growing organisation
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A role where no two days are the same
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Contemporary office located in Sydney Olympic Park
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If you're someone who thrives on organisation, enjoys variety, and loves being the person who keeps everything running smoothly, we'd love to hear from you.

📌 Executive Assistant | Property & Assets (New South Wales)
🏢 Omaya Group
📍 New South Wales