Job Description
An exciting permanent opportunity has arisen for an experienced Executive Assistant to support senior stakeholders in a fast paced, high performing environment. This role suits a confident EA who enjoys being at the centre of operations-anticipating needs, managing competing priorities, and delivering polished support at pace.
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The role
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You'll provide end-to-end executive support, ensuring calendars, meetings, travel and key deliverables run seamlessly. You'll be a trusted point of contact, managing confidential information with discretion and building robust relationships across the business.
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Key responsibilities
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Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation
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Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)
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Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required
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Support team logistics and event coordination (internal events, offsites, visitors)
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Prepare, format and proofread presentations and documents
(PowerPoint/Word/Excel)
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Triage requests, manage timelines, and follow up on actions to keep work moving
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Maintain accurate records and improve simple processes to streamline admin
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Why apply
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Permanent role with long-term stability in a high-performing environment
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High exposure supporting senior stakeholders and partnering across the broader business
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Variety and ownership-busy days, changing priorities, and a true "run the desk" EA remit
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CBD location with an on-site team environment (5 days/week)
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What we're looking for
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Proven experience as an Executive Assistant (or Senior Team Assistant) supporting senior leaders
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Strong capability across diary management, travel coordination, meetings and stakeholder management
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Excellent attention to detail, organisation, and the ability to juggle competing deadlines
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Confident, professional communication style and strong discretion with sensitive information
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Proactive, solutions-focused approach; able to work autonomously and take initiative
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Intermediate-advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
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Role details
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Permanent, full-time
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Sydney CBD
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On-site, 5 days/week
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Please note, only shortlisted candidates will be contacted

📌 Executive Assistant (New South Wales)
🏢 Mars Recruitment
📍 New South Wales