Project Administrator/Personal assistant support
Bajara Plant Hire Pty Ltdis one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited.
As we continue to grow, we're looking for a capable and motivatedAdministration/Project Support Professionalto join our Head Office team.
This role presents a fantastic opportunity for someone who thrives in a busy, high-performing environment.
Bajara Plant Hire Pty Ltdis one of Australia's largest Indigenous-owned plant hire and civil earthworks companies, proudly Supply Nation Certified and ISO-accredited.
As we continue to grow, we're looking for a capable and motivatedAdministration/Project Support Professionalto join our Head Office team.
This role presents a fantastic opportunity for someone who thrives in a busy, high-performing environment.
About the Role
We are looking for a highly capable, organised and proactiveAdministration / Project Support professional with personal assistant support responsibilitiesto join our growing team.
This is a varied and hands-on role suited to someone who isone step ahead, takes ownership and enjoys being involved across the day-to-day running of a business.
The primary focus of this position will beadministration and project supportwith additional Personal assistant support provided to the Managing Director as required.
Your responsibilities will include:
Administration & Business Support
Providing comprehensiveday-to-day administrative supportacross the business
Maintaining accurate records, documentation, filing systems and databases
Preparing correspondence, reports, spreadsheets, documents and presentations
Managing incoming and outgoing correspondence and ensuring actions are followed up
Assisting with general office administration and coordination
Supporting management and the wider team with administrative requirements as they arise
Maintaining a high level of accuracy across all administrative tasks
Assisting with the development and improvement of administrative systems and processes
Learning and becoming proficient in all software programs, platforms and systems relevant to the daily running of the business
Becoming familiar with business processes and understanding how different systems and departments work together
Project & Operational Support
Providing administrative support across projects and operational activities
Assisting with project documentation, reporting and record keeping
Maintaining project registers,



schedules and supporting documentation
Following up outstanding information, documentation and approvals
Liaising with project teams, supervisors, operators, clients, suppliers and subcontractors
Assisting with the coordination of project and operational requirements
Supporting the business with plant and equipment administration
Assisting with onboarding and maintaining accurate personnel, plant and equipment records
Ensuring project and operational paperwork is completed, accurate and submitted within required timeframes
Timesheets, Dockets & Operator Support
Managing, checking and processing employee and operator timesheets
Reviewing plant and equipment dockets for accuracy and completeness
Following up missing or incorrect timesheets and dockets
Liaising directly withoperators, supervisors and project personnelregarding timesheets, dockets, hours worked and job information
Ensuring documentation aligns with project and payroll requirements
Assisting with the reconciliation and tracking of hours, plant usage and supporting documentation
Maintaining organised and accurate records for project and operational reporting
Developing a strong understanding of the day-to-day activities of operators and project teams
PA responsibilities will form part of the role but will besecondary to the administration and project support functions.
These responsibilities may include:
Managing calendars, diaries and appointments
Coordinating meetings and business commitments
Assisting with domestic and interstate travel, flights and accommodation
Preparing management for meetings and appointments
Taking high-level meeting notes and tracking actions
Managing selected correspondence and follow-up items
Providing general personal and business support to senior management as required
Handling confidential information with professionalism and discretion
What We're Looking For:
We are looking for someone who iscapable, adaptable and willing to get involved across all areas of the business.
You will be:
Highly organisedwith exceptional attention to detail




Proactiveand able to identify what needs to be done without always being asked
Aquick learnerwho is willing and able to learn new systems, programs and processes
Comfortable learningmultiple software platforms and systemsused across the business
Confident communicating with a wide range of people, includingoperators, supervisors, clients, suppliers and management
Comfortable working withurgency and competing priorities
Reliable and accountable, with a robust sense of ownership
Confident working independently while also being a strong team player
Professional, approachable and able to communicate effectively at all levels
Highly capable withMicrosoft Outlook, Word and Excel
Comfortable working with spreadsheets, data, records and documentation
Able to maintain accuracy when dealing with timesheets, dockets and other operational records
Calm under pressure and able to adapt when priorities change
Commercially minded and interested in understanding how the business operates
Someone who follows tasks through from start to finish
Willing to learn and take on new responsibilities as the business continues to grow
Experience
Previous experience in anadministration, project administration, operations support, office management, business support or similar rolewould be highly regarded.
Experience within theconstruction, infrastructure, plant hire, civil, engineering, property or related industrieswould be advantageous but isnot essential.
Experience working withtimesheets, dockets, payroll information, project documentation, plant records or operational administrationwould be highly regarded.
Most importantly, we are looking for someone who isreliable, proactive, organised and willing to learn— someone who takes ownership, asks questions, builds strong relationships with the team and wants to become an integral part of the day-to-day operation of the business.
This is an opportunity for the right person to develop abroad understanding of the business, learn a range of systems and processes, and grow with a fast-paced and expanding organisation.
Why Work with Bajara?
Indigenous-owned & led- be part of a purpose-driven business
ISO certified- professional systems and structured development
Supportive environment- collaborative team, strong leadership
Real career pathways- internal promotions are our norm
Modern systems- we use tools like Hirepos, Plant Assessor & Docketbook
Make a difference- contribute to major infrastructure and community projects
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📌 Project Administrator/Personal Assistant Support (Queensland)
🏢 Bajara Plant Hire
📍 Queensland