A rare full time opening has arisen within the Castlereagh Boutique Hotel and NSW Masonic Club in Sydney CBD. We're a boutique lifestyle hotel with 83 rooms, 9 small to large function rooms housed in a heritage-listed building with a small and friendly team. This is a hands-on role and we're looking for someone who is passionate, professional, and thrives in a fast-paced hospitality/club environment.
Key responsibilities
Working closely with the Admin, Sales and F&B; teams to deliver exceptional guest and client experiences by managing all event-related enquiries, bookings and administration with professionalism, accuracy, and a robust focus on driving yield
Creating and distributing accurate floorplans and event documentation
Conduct site inspections for clients and suppliers to support event coordination and conversion
Responding to client communications promptly and professionally
Collaborate with internal teams to ensure seamless event execution and exceptional client experiences
Leading pre- and post-event briefings to ensure successful delivery and feedback implementation
Managing invoicing, payment tracking, and reconciliation




Maintain accurate event information, client details, and sales activity within the iVvy system
Prepare regular and ad-hoc reports for the General Manager
About you
Previous experience (2+ years) in a similar role, ideally coming from a Hotel, Catering or Event company background
Strong communicator, collaborative mindset and solid administrative skills
Qualifications in event management or catering and RSA
Reactive sales experience, including preparing quotes, managing correspondence, handling enquiries, and completing post-event follow-up
A proactive, can-do attitude with excellent attention to detail
Experience in delivering exceptional customer service, with confidence in upselling
The ability to manage multiple events simultaneously while staying calm under pressure
Full Australian working rights (essential)
Comprehensive food and beverage knowledge
Proven ability to coordinate conferences, weddings, dinners, private dining and accommodation bookings with accuracy and adherence to SOPs
#J-*****-Ljbffr

📌 Events Coordinator (New South Wales)
🏢 CASTLEREAGH BOUTIQUE HOTEL
📍 New South Wales