Based at the head office just south of Cairns, you will be working for a group of businesses that employ over 600 people in a variety of full-time, part time and casual roles. This is a pivotal role that manages a variety of independent tasks in addition to providing support to the business managers in a range of areas such as contract management, marketing, HR, tenders and general administrative support, with duties varying from day to day depending on the immediate requirements.
Main duties
Prepare presentation & promotional documents, templates and other marketing collateral
Collate information and manage the process fortenders, grant submissions and similar project proposals
Coordinate IT and telephony requests - single point liaison with external IT providers re licenses, logins, access levels, etc.
Maintain document control registers, IT & telephone registers and similar
Maintenance of website updates and social media functionsincluding regular posts
Policy and procedure implementation and/or review using a HR subscription service together with researching relevant information if required
Preparation of employment contracts & drafting position descriptions
Oversee the brand management and document control functions
Assist in the onboarding coordination of new employees
Manage visa and work permit applications for overseas staff
Enter incident reports and safety data into STEMS safety management system
Organise safety meetings, take & distribute minutes
Assist in contractor management and insurance documentation & claims
Occasional booking of freight and similar logistics functions




Assist & support the mobilisation of crews to sites including site inductions & ticket renewals
Provide general administrative and clerical support
Occasional sundry tasks such as collecting the mail, managing walk-ins, undertaking errands (using any available Company vehicle)
Skills and Experience
Exceptional computer skills with solid experience in a range of software packages and web-based programmes such as: Microsoft Office, Adobe Acrobat Pro & Creative Cloud, Canva, Photoshop, Illustrator (or similar), work management software and website CMS software
Prior experience in preparing and writing high level business documents
Experience in marketing and the use of social media platforms
Exposure to website management/editing (Wordpress administration experience an advantage)
Fantastic communication skills, both verbal & written
Document control experience
Exposure to HR functions including employment contracts and associated compliance requirements
The ability to use, initiate and maintain a high degree of confidentiality, discretion, and judgement whilst maintaining a strong customer service approach
Highly organised with excellent time management skills
Able to multitask and appropriately manage conflicting priorities whilst maintaining a high level of accuracy and attention to detail
Some contract management experience would be an advantage although not essential
Passionate, proactive, reliable & trustworthy
Current Driver's License (manual license preferred)
Days will be Mon - Thurs, hours negotiable with the successful applicant.
Applicants must have the right to live and work in Australia.
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📌 Business Administrator (Queensland)
🏢 Maxitool Group
📍 Queensland