Job Description
Think 2 Be Group
n Redcliffe, North Brisbane
n Part time, School hours considered
n Approximately 60% office-based
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Operations & Executive Assistant
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Be the organised centre of a diverse private business group
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Think 2 Be Group is seeking an experienced and highly capable Operations & Executive Assistant to support our Chief Operating Officer, Directors and Advisory Board.
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This is much more than a traditional diary-management role. You will become the administrative centre of a privately owned group with interests spanning property development, commercial property, listed investments, private market holdings, operating businesses, philanthropy and family interests.
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The role combines executive assistance with hands‐on operational administration. It will suit someone who enjoys creating order, improving systems, tracking details and making sure commitments become actions.
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About the role
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Reporting directly to the Chief Operating Officer, you will provide trusted administrative and operational support across several entities and areas of the business.
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Your responsibilities will include:
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Triaging incoming requests and helping manage competing priorities.
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Drafting and formatting professional correspondence, reports, agendas and other documents.
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Tracking meeting commitments and following up actions through Asana.
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Supporting the monthly Advisory Board cycle, including agendas, board papers, distribution, minutes and action registers.
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Maintaining corporate records relating to entities, directors and ASIC lodgements.
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Maintaining registers for deeds, agreements, insurances,



leases and renewal dates.
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Assisting with accounts payable, accounts receivable, reconciliations and payment runs in Xero.
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Supporting property administration and communication with external property managers.
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Maintaining registers for listed and private investments.
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Processing and recording capital calls, distributions, dividends and investment documentation.
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Collating investment information into clear reports for the COO and Board.
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Managing and improving physical and digital filing systems.
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Supporting the adoption of technology and artificial intelligence tools across the group.
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Handling commercially sensitive, financial and personal information with strict confidentiality.
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About you
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You are methodical, discreet and confident working with senior stakeholders. You naturally keep track of details, anticipate what is needed and follow matters through to completion.
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You will bring:
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At least three years of experience in an executive assistant, office manager or senior administration role.
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Experience within a professional services environment, such as a law firm, accounting practice, financial planning or advisory firm, or family office.
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Excellent written English and the ability to prepare board-ready correspondence, agendas and minutes.
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Experience in Xero, including accounts payable, accounts receivable, bank reconciliations and multiple-entity files.
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Advanced Microsoft Word and Excel skills.
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Confidence using cloud-based document management systems.
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Strong judgement and a proven ability to handle confidential information.
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Exceptional organisation and the ability to manage deadlines across several people and business entities.
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A high level of accuracy with numbers, records and documents.
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Current Australian working rights.
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A current driver's licence.
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Experience in one or more of the following areas would be highly regarded:
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Property development, construction, commercial property or real estate administration.
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Investment, fund or self-managed superannuation fund administration.
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Capital calls, distributions or investment reporting.
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Corporate governance, company secretarial work, board papers or minute taking.
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Asana or a similar task-management platform.
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Why join Think 2 Be Group?
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This is an opportunity to hold a central and trusted position within a diverse private group. You will work closely with senior decision-makers and gain exposure to property, investment, governance and operational matters.
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We are open to part time arrangements from a minimum of 0.4 FTE and will consider school hours for the right person. Approximately 60% of working time must be completed from our Redcliffe office, with some flexibility for remote work.

📌 Operations & Executive Assistant (Perth)
🏢 Think2Be Group
📍 Perth