Job Description
Apax Stone Projects is seeking an experienced Office Manager to manage and coordinate the administrative operations of our Cairns office.
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Apax Stone Projects provides qualified construction and tiling services throughout Queensland, specialising in swimming pools, outdoor tiling, paving, stone installation and associated construction works.
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As our Cairns and Far North Queensland operations continue to grow, we require an experienced Office Manager to manage the day-to-day administrative functions of our Cairns branch and coordinate support for management, field employees, subcontractors, suppliers and clients.
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Position: Office Manager
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Employment Type: Permanent Full-Time
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Hours: 38 hours per week
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Salary: $85,000 per annum + superannuation
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Key Responsibilities
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Manage the day-to-day administrative operations of the Cairns office
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Develop, implement and maintain office systems and administrative procedures
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Coordinate administrative support for Cairns construction projects and field teams
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Maintain employee, subcontractor, client and project records
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Coordinate employee onboarding and employment documentation
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Maintain timesheet and payroll information for management and accounts
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Coordinate accounts payable and accounts receivable documentation
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Maintain records using Xero and company management systems
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Coordinate supplier and subcontractor documentation
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Manage office correspondence, telephone and email communications
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Coordinate project administration and scheduling information
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Maintain business registers, filing systems and compliance records
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Monitor office equipment, supplies and administrative requirements
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Liaise with clients, suppliers, subcontractors and employees
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Assist management with recruitment and workforce administration
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Implement and maintain office policies and procedures
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Prepare operational and administrative reports for management
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Coordinate meetings, appointments and management schedules
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Coordinate communication between the Cairns office and company management
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Monitor administrative workflow and ensure deadlines are met
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Supervise and coordinate administrative functions as the Cairns operation expands
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Requirements
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Relevant qualification in business administration, management or a related discipline, or substantial relevant experience
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Previous experience as an Office Manager or in a comparable administrative management role
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Strong organisational and administrative management skills
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Experience implementing and maintaining office procedures
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Experience maintaining business, employee and project records
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Experience using Xero or similar accounting software
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Strong written and verbal communication skills
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Ability to manage multiple priorities and deadlines
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Ability to work independently and take responsibility for office operations
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High level of accuracy and attention to detail
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Ability to Integrate AI to work
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Experience within a construction, building, trades or project-based business will be highly regarded.
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This is a permanent full-time Cairns-based position supporting the continued expansion of the company's
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Far North Queensland operations.

📌 Office Manager (Queensland)
🏢 Apax Stone Projects
📍 Queensland