The Project Administrator will be based in the Gladstone office, with regular site visits required. You will provide high-level administrative, compliance, and project support to the Project Manager and site teams. Ability to read contractors and ensure compliance regarding below responsibilities.
Key responsibilities
Prepare and collate project documentation, including client claim sheets, Environmental, Safety, and Quality management plans
Manage timesheets, incident reports, fleet reports, and project registers
Assist with progress meetings, scheduling updates, and project reporting
Support the Project Manager with safety meetings and report writing
Support procurement of equipment, materials, tools, and subcontractors
Coordinate site-based activities
Onboard employees with site-specific requirements
Maintain the training matrix, including VOCs, medicals, and compliance records
Liaise with site teams, subcontractors, and clients to ensure smooth project delivery
About you
Project Administration experience within construction or heavy industry
Experience using Track MServe or similar systems (e.g., SAP Fieldglass)
Labour, equipment, and material cost tracking
Contractor onboarding and compliance experience




Experience with onboarding and compliance systems such as MyComply and Avetta
Experience with project management tools such as Procore, Oracle, Autodesk, or similar
Procurement experience for construction projects
Fleet management coordination
Construction White Card
Intermediate Microsoft Office skills, particularly Excel
Strong attention to detail and a self-starter mindset
About us
Young Contractors is a fourth-generation construction company built on a strong foundation of trust, performance, and community. Over decades, we have earned a reputation for exceptional safety, quality delivery, and projects that consistently exceed client expectations. We believe our people are our greatest asset. We invest in developing capability, upskilling individuals, and building long-term value for our organisation, the Gladstone region, and the broader construction community.
Work with a respected, long-standing local company
Permanent role with adaptable work arrangements
Supportive team culture focused on capability and development
Opportunity to contribute to major projects in the Gladstone region
#J-*****-Ljbffr

📌 Project Administrator (Gladstone Central)
🏢 Young Contractors
📍 Gladstone Central