Job Description
Accounts Administration Officer – EXEQ Group
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EXEQ Group is seeking a highly organised and detail-oriented Accounts Administration Officer to support our operations across multiple EXEQ locations, including Toowoomba, Perth, Shepparton, Townsville and others.
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This is a hands-on accounts and administration role for someone who likes accuracy, organisation and getting things finished. We are open to entry-level but please be ready to WOW us! Otherwise we are looking for someone that knows their way around.
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You'll be working across a busy national business, so you'll need to be comfortable managing multiple priorities, communicating with different branches and changing gears when something more urgent lands on your desk.
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What you'll be doing
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Process and manage supplier invoices.
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Save invoices accurately within OneDrive and enter bills into Xero.
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Enter import, port and other supplier bills into the accounting system.
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Monitor and manage the Accounts and EXEQ inboxes.
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Review receipts and invoices on the dashboard.
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Update invoices as paid and maintain accurate supporting records.
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Process retail invoices.
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Send customer statements and assist with account reconciliations.
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Notify relevant departments when custom orders have been paid or partially paid.
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Conduct customer payment follow‐up and collection activities on a fortnightly basis.
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Review supplier statements at the beginning of each month and identify discrepancies.
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Assist with daily banking and post office activities.
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Collect and distribute mail twice weekly.
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Provide general administrative support to Finance and Operations.
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Records & Administration
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Maintain accurate digital filing systems using OneDrive and SharePoint.
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Enter and file collected invoices in SharePoint.
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Scan and upload supplier bills and supporting documentation.
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Scan, record and update yard fuel receipts.
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Maintain organised records in accordance with EXEQ procedures.
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Assist with reporting, spreadsheets and other administrative requirements as needed.
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Customer Service
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Answer, screen and forward incoming calls.
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Assist customers and suppliers professionally and promptly.
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Direct enquiries to the appropriate person or department.
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About you
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You'll ideally have:
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Accounts administration, bookkeeping or finance administration experience.
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Strong data-entry skills and excellent accuracy.
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Experience with Xero or another accounting system.
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Confidence using Microsoft Outlook, Excel, OneDrive and SharePoint.
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Strong organisational skills.
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The ability to manage multiple tasks and deadlines.
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Confidence communicating with people across different branches and departments.
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The ability to work independently while still being part of a broader team.
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A practical, helpful approach when priorities change.
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Experience in a multi-site, machinery, transport, agricultural or similar business would be advantageous, but isn't essential.
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About EXEQ
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EXEQ Group is an Australian-owned machinery and equipment business with operations across Queensland, Victoria and Western Australia.
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We're growing, we're busy, and there is generally plenty happening. We value people who take ownership, communicate well and don't need everything to be someone else's problem.
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Our non‐negotiables are simple:
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Professional. Prompt. Safe.
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What we offer
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A stable, full-time position based in Toowoomba.
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Exposure to a growing multi-branch Australian business.
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A varied role rather than doing the same single task all day.
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Ongoing training and development.
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A supportive team and practical working workplace.
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Opportunities to develop as the Group continues to grow.
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📌 Accounts Administration Officer - Exeq Group (Toowoomba)
🏢 Excavation Equipment
📍 Toowoomba