Job Description
Based at the head office just south of Cairns, you will be working for a group of businesses that employ over 600 people in a variety of full-time, part-time and casual roles. This is a pivotal role that manages a variety of independent tasks in addition to providing support to the business managers in a range of areas such as contract management, marketing, HR, tenders and general administrative support, with duties varying from day to day depending on the immediate requirements.
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Main duties
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Prepare presentation & promotional documents, templates and other marketing collateral
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Collate information and manage the process fortenders, grant submissions and similar project proposals
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Coordinate IT and telephony requests - single point liaison with external IT providers re licenses, logins, access levels, etc.
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Maintain document control registers, IT & telephone registers and similar
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Maintenance of website updates and social media functionsincluding regular posts
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Policy and procedure implementation and/or review using a HR subscription service together with researching relevant information if required
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Preparation of employment contracts & drafting position descriptions
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Oversee the brand management and document control functions
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Assist in the onboarding coordination of current employees
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Manage visa and work permit applications for overseas staff
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Enter incident reports and safety data into STEMS safety management system
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Organise safety meetings, take & distribute minutes
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Assist in contractor management and insurance documentation & claims
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Occasional booking of freight and similar logistics functions
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Assist & support the mobilisation of crews to sites including site inductions & ticket renewals
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Provide general administrative and clerical support
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Occasional sundry tasks such as collecting the mail, managing walk-ins, undertaking errands (using any available Company vehicle)
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Skills and Experience
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Exceptional computer skills with solid experience in a range of software packages and web-based programmes such as: Microsoft Office, Adobe Acrobat Pro & Creative Cloud, Canva, Photoshop, Illustrator (or similar), work management software and website CMS software
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Prior experience in preparing and writing high level business documents
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Experience in marketing and the use of social media platforms
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Exposure to website management/editing (Wordpress administration experience an advantage)
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Fantastic communication skills, both verbal & written
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Document control experience
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Exposure to HR functions including employment contracts and associated compliance requirements
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The ability to use, initiate and maintain a high degree of confidentiality, discretion, and judgement whilst maintaining a strong customer service approach
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Highly organised with excellent time management skills
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Able to multitask and appropriately manage conflicting priorities whilst maintaining a high level of accuracy and attention to detail
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Some contract management experience would be an advantage although not essential
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Passionate, proactive, reliable & trustworthy
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Current Driver's License (manual license preferred)
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Days will be Mon - Thurs, hours negotiable with the successful applicant.
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Applicants must have the right to live and work in Australia.

📌 Business Administrator (Queensland)
🏢 Maxitool Group
📍 Queensland