Job Description
Location: Mascot, NSW (full-time, office-based) Company: East to West Role type: Permanent / Full time
About the role
We are seeking aProject Coordinator / Project Administratorto support day-to-day project delivery and workforce mobilisation.
This role is ideal for someone who thrives on organisation, systems, and keeping people and paperwork moving—particularlyacrossonboarding/offboarding,siteinductions, and project compliance requirements.
You'll be basedfull-time in our Mascot office, working closely with project teams and operations to ensure smooth mobilisation and strong site/admin support.
Key responsibilities
Coordinateonboardingand offboardingfor project employees and contractors (documentation, checks, records, system updates).
Manage and scheduleemployee siteinductions(includingensuring completion and tracking of required training).
Maintain accurate employee and project records: licences, tickets, certifications, and compliance documentation.
Liaise with internal stakeholders (project managers, supervisors, HR/payroll as applicable) and external site/client contacts.
Support mobilisation activities including rosters, site access requests, and general project coordination.




Assist with reporting and compliance tracking using relevant platforms (including safety / induction systems).
Provide general project administration support: meeting notes, document control, registers, and correspondence.
What we're looking for
Previous experience in aProject Coordinator / Project Admin / Site Admintype role (construction, civil, infrastructure, plant hire, or similar).
Plant hire industryexperienceand/orTier1 contractor/projectexperience(preferred).
Strong capability with systems and admin processes—comfortable working across multiple platforms.
Experience or familiarity with safety/induction platforms such as3D Safety(or similar systems) is highly regarded.
Strong attention to detail, follow-through, and ability to juggle competing priorities.
Confident communicator with a proactive, team-first approach.
Why join East to West
Stable, full-time role based inMascot
Hands-on involvement in mobilisation, compliance, and project support
Supportive team environment with opportunity to grow your coordination capability

📌 Coordinator | Permanent Role | Mascot, Nsw (New South Wales)
🏢 Infrastructure People
📍 New South Wales