Job Description
Gema Group, Australia's premier event and catering company, has an exciting and rare opportunity to step into their Meetings and Special Events team.
With over 40 years' experience in the food and beverage industry, GEMA Group understands integrity and commitmentto our clients, but most of all, the promise to provide quality time and time again.
This full-time position reports to theHead of Meetings and Special Events.
This is an exciting opportunity to start or grow your career in event management while contributing to some of Australia's most high-profile and dynamic events.
Gema Groupprides itself on its people and its culture, holding an industry reputation for a team of likeminded, enthusiastic professionalswho love what they do!
Where...
Accor Stadium at Sydney Olympic Park and CommBank Stadium in Parramatta are two of Australia's leading sports and event venues.
Hosting everything from major Australian and International sporting fixtures and concerts to corporate events and celebrations, we are known for delivering premium guest experiences and unforgettable moments.
The Opportunity...
As an Event Coordinator, you'll play a key role in supporting the planning, coordination, and delivery of meetings, conferences, and special events.
From client communication to supplier coordination and onsite support, you'll gain hands-on experience across all aspects of event execution.
Key Responsibilities
Liaise with clients to understand and deliver on specific event requirements
Conduct venue site inspections with clients




Coordinate with Catering Operations and Kitchen teams to ensure timely and accurate setups
Work with Venues NSW and external contractors (AV, florists, signage, security, etc.)
Manage event logistics including documentation, inductions, and insurance collection
Create and manage Event Orders using Momentus and floor plans in Event Draw
Support client invoicing and payment follow-up
Meet clients onsite and ensure smooth handover to Operations Managers
Assist with MASE and major stadium events as required
A bit about you...
You're proactive, organised, detail-oriented, and eager to learn.
You enjoy working in quick-paced environments and collaborating with a range of teams to create memorable experiences.
Qualifications & Skills
Diploma or Degree in Event Management (desirable)
1+ years' experience in hospitality, food & beverage, or similar(essential)
Experience working in events or large-scale venues (desirable)
Proficiency in Microsoft Office Suite (essential)
Experience with event software such as UBS or Momentus (preferred)
Weekend availability (essential)
What we offer...
Work across two of Sydney's premier stadium venues
Be part of a collaborative, experienced, and supportive team
Opportunities for ongoing professional development
Get hands-on with national-level events and high-profile clients
If you are genuinely passionate about people and love the thrill of delivering successful events with one of the country's premier hospitality groups, then we should be talking!

📌 Event Coordinator - Meetings & Special Events (Sydney)
🏢 Gema Group
📍 Sydney