Job Description
TWT Property Group Pty Ltd - St Leonards Park NSW
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We're looking for a highly organised, discreet and proactive Personal Assistant to support a Sydney-based principal.
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This is a genuine right-hand role. You'll run a busy diary across multiple time zones, own all travel end to end, keep personal, family and household logistics ticking over, and handle a steady stream of ad hoc requests. No two days look the same, and you'll be trusted to get things done without needing to be told twice.
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Bilingual Mandarin-English capability is essential – a good portion of the principal's work involves Chinese-Australian clients and cross-border relationships.
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What you'll be doing
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Travel
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Plan and book international and domestic travel – flights, transfers, accommodation and ground logistics
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Prepare clear day-by-day itineraries with backup options
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Manage visas, entry documents and frequent flyer / loyalty program admin
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Liaise with travel agents, hotels and service providers, and resolve issues quickly when they arise
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Remain on call during trips to handle delays, changes and last-minute rescheduling
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Run the principal's diary across multiple time zones
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Schedule appointments, meetings and personal commitments
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Flag conflicts and keep the principal across what's coming up
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Confirm meetings and chase follow-ups
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Personal & lifestyle
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Book medical, wellness and other regular appointments
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Handle errands, restaurant bookings, gifts and special occasions
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Look after household and property logistics
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Coordinate with household staff and other support people
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Provide driving support for the principal and/or family members when required
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Family support
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Accompany children to extracurricular activities, appointments and events when required
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Coordinate children's schedules, activities and holiday programs
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Liaise with schools, tutors, coaches and other service providers
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Assist with school communications, enrolments and administrative matters
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Coordinate family travel arrangements, including children's documentation and logistics
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Admin
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Track expenses and reconcile receipts
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Handle light correspondence and documents, including Mandarin-English translation
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Keep the contacts list and supplier relationships in order
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Take on ad hoc requests as they come up
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About you
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3+ years' experience as an EA, PA or private/family office assistant supporting a senior executive, founder or principal
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Fluent in English and Mandarin (written and spoken); Cantonese highly regarded
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Exceptionally organised, with solid judgement and the ability to prioritise under pressure
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Discreet and trustworthy – you'll be handling personal and commercially sensitive information
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Warm and reliable around children, with experience supporting a family highly regarded
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Confident dealing with agents, hotels, suppliers, schools and household staff
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Comfortable being contactable outside standard hours during travel periods
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Current NSW Working With Children Check and National Police Check (or willingness to obtain prior to commencement)
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What's on offer
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A diverse, autonomous role working directly with the principal and family
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Exposure to a diverse portfolio of businesses and a strong cross-border network
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Competitive salary commensurate with experience
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Some travel with the principal, by agreement
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📌 Personal Assistant (New South Wales)
🏢 TWT Property Group
📍 New South Wales