Job Description
To provide high-quality project coordination and business support to the Product Innovation function, working closely on a day-to-day basis with the Head of Product Innovation & Commercialization to help ensure multiple product-development and commercialization workstreams remain organised, visible and on schedule.
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The role acts as the key coordination and project-support resource to the Head of Product Innovation & Commercialization, taking project information, priorities, decisions and actions and translating these into clear project-management systems, timelines, dashboards, meeting actions and reporting.
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Key Responsibilities
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Project coordination
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Maintain project plans, timelines and milestone trackers across multiple product-development workstreams.
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Record agreed actions, responsibilities and completion dates.
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Track outstanding deliverables and follow up with relevant stakeholders.
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Maintain visibility of dependencies between different functions and external partners.
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Highlight approaching deadlines, delays and potential project blockers.
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Keep project information current following meetings and project updates.
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Project management systems
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Build and maintain clear project-management and collaboration systems using platforms such as Asana, Notion, Airtable or equivalent.
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Translate project updates into visual timelines, Gantt charts, dashboards, action trackers and clear cross-functional project views.
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Maintain easy Red / Amber / Green status reporting where useful.
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Help establish a central, transparent view of project progress that relevant stakeholders can easily access.
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Ensure project systems clearly show responsibilities, deadlines, dependencies, outstanding actions and key milestones.
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Projects may include workstreams across:
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formulation and product development;
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ingredient sourcing and importation;
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scientific testing and evidence;
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packaging and artwork;
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supply chain;
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education and training;
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distributor and market preparation; and
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Meeting and action support
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Assist with meeting agendas and preparation.
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Capture decisions, actions, owners and deadlines.
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Update project systems following meetings.
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Follow up outstanding actions where required.
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Provide concise summaries of upcoming milestones, overdue actions and matters requiring attention.
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Reporting and presentation support
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Prepare clear project-status reports for internal meetings.
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Assist with management and stakeholder presentations.
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Turn supplied information, notes and direction into professional PowerPoint presentations and other business materials.
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Maintain straightforward spreadsheets and reporting tools where required.
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Present complex project information in a simple, visual and easily understood format.
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Business and administrative support
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Assist with coordination of suppliers, external technical partners and other stakeholders.
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Maintain organised project documentation and records.
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Assist with scheduling, documentation and general business support associated with active projects.
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Help maintain an effective filing and information-management structure across the portfolio.
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Support the maintenance of a central source of truth for key project information, documentation and decisions.
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📌 Product Innovation Manager (New South Wales)
🏢 Culture Click
📍 New South Wales