An exciting permanent opportunity has arisen for an experienced Executive Assistant to support senior stakeholders in a fast paced, high performing environment. This role suits a confident EA who enjoys being at the centre of operations-anticipating needs, managing competing priorities, and delivering polished support at pace.
The role
You'll provide end-to-end executive support, ensuring calendars, meetings, travel and key deliverables run seamlessly. You'll be a trusted point of contact, managing confidential information with discretion and building robust relationships across the business.
Key responsibilities
Complex diary management across multiple stakeholders; proactive conflict resolution and prioritisation
Arrange end-to-end travel (flights, accommodation, itineraries, last-minute changes)
Coordinate meetings (in-person/virtual): room bookings, agendas, materials, minutes/actions as required
Support team logistics and event coordination (internal events, offsites, visitors)
Prepare, format and proofread presentations and documents (PowerPoint/Word/Excel)
Triage requests, manage timelines, and follow up on actions to keep work moving




Maintain accurate records and improve simple processes to streamline admin
Why apply
Permanent role
with long-term stability in a high-performing environment
High exposure
supporting senior stakeholders and partnering across the broader business
Variety and ownership
-busy days, changing priorities, and a true "run the desk" EA remit
CBD location
with an on-site team environment (5 days/week)
What we're looking for
Proven experience as an Executive Assistant (or Senior Team Assistant) supporting senior leaders
Strong capability across diary management, travel coordination, meetings and stakeholder management
Excellent attention to detail, organisation, and the ability to juggle competing deadlines
Confident, qualified communication style and strong discretion with sensitive information
Proactive, solutions-focused approach; able to work autonomously and take initiative
Intermediate-advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
Role details
Permanent, full-time
Sydney CBD
On-site, 5 days/week
Please note, only shortlisted candidates will be contacted
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📌 Executive Assistant (New South Wales)
🏢 Mars Recruitment
📍 New South Wales