Job Description
Insurance Group | Sydney | Work from Home 2 Days
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Our client is an insurer with a growing presence. It's a genuinely exciting time to join — the team is expanding, and culture is front and centre of how they operate: close-knit, supportive, and genuinely invested in developing their people, not just their output.
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This role is a great fit whether you're stepping up from an admin, reception, concierge or coordinator background, or you're already working as a Team Assistant and ready for your next challenge. You'll join a team that backs you with training and mentoring, and gives you real room to grow as the local business scales.
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The Role
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You'll provide executive and administrative support to senior leaders as part of a growing local team — a role that goes well beyond diary and calendar management, spanning travel, events, stakeholder communication and project coordination.
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Manage diaries, meetings and inboxes for senior leaders, keeping schedules and priorities on track
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Prepare agendas, presentations, reports and other meeting materials, and keep digital files and records up to date
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Coordinate domestic and international travel, itineraries and expense processing
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Plan and support team meetings, workshops, offsites and client events
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Act as a key point of contact for stakeholders inside and outside the business, handling correspondence, minutes and information flow
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Support onboarding, admin processes and project coordination — tracking actions, chasing follow-ups and preparing reports or dashboards as needed
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The Person
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A couple of years' experience in admin, coordination, reception or assistant work
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Strong organisational, time-management and attention-to-detail skills
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Confident written and verbal communication, with a polished, customer-focused approach
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Comfortable across Microsoft 365 (Outlook, PowerPoint, Teams, Excel)
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Good judgement handling sensitive or confidential information
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A proactive, can-do attitude and genuine hunger to learn and progress
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Desirable, not essential
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Some background supporting senior leaders or executives
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Time spent in financial services, insurance or professional services
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A taste of project coordination or event management
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A relevant business or administration qualification
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Why Join
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Room to grow — this role stretches well beyond reception or front-of-house admin into executive support, projects, events and stakeholder work
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Get in early — join a growing team with genuine room to make your mark
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A team that's got your back — genuine investment in training, mentoring and long-term growth opportunities
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Flexibility built in — hybrid working with 2 days from home each week
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📌 Team Assistant (New South Wales)
🏢 BOUTIQUE RECRUITMENT
📍 New South Wales