Administrative Assistant – Director of Business & Operations

Posted: 10/09/2026

Closing Date: 10/10/2026

Job Type: Permanent - Full Time

Location: 34 Strathpine Road, Bald Hills, Qld, 4036, Australia

Job Category: Administration

ABOUT OUR SCHOOL:

St Paul's School is a Pre-Prep to Year 12 Anglican co-educational school where we nurture growth, foster belonging and inspire personal excellence for all students.

At St Paul’s School, we pride ourselves on being a community where everyone feels connected, valued, and supported. We foster a strong sense of belonging, creating an environment that nurtures relationships among students, staff, and families.

Job Description

ABOUT THIS PROSPECT

An exciting opportunity has arisen for a passionate and dedicatedAdministrative Assistantto support theDirector of Business & Operationsand the wider Corporate Services team.

Reporting to the Director of Business & Operations, the successful candidate will play a crucial role in ensuring the efficient and professional operation of the Business & Operations portfolio.

The role focuses on:

Providing high-level, comprehensive, and proactive administrative support to the Director of Business & Operations, managing calendar, appointments, travel arrangements, and competing priorities.

Act as the primary point of contact for the Director, managing correspondence, enquiries, and communications with professionalism, discretion, and confidentiality.

Prepare agendas, reports, briefing papers, and supporting documentation for meetings (including School Council, Board, and Committee meetings). Coordinatelogistics, venue bookings, catering, and takeaccurateminutes.

Draft, proofread, and edit professional documentation, policies, and procedures.Maintaineffective records management systems ensuring security, confidentiality, and integrity.

Provide administrativeassistanceacross Corporate Services functions (including People & Culture,



Risk & Compliance, Finance, Marketing, Admissions, IT, Facilities, and Operations).

Provide short-term relief and backup support across functions such as Payroll, Accounts, School Fees, Reception, and the School Retail Shop, as well as executive relief for the Principal and Deputy as requested.

Actively promote child wellbeing and safety in line with Queensland Child Safe Standards, legislative requirements, and School policies.

To be successful in this opportunity, you willrequire:

Appropriate tertiary qualifications at a degree levelandpreviousadministration experience.

High-level organisational, interpersonal, written, and verbal communication skills (including a professional and courteous telephone manner).

Proficiencywith IT applications, including Microsoft Office suite.

Demonstrated ability to exercise initiative, discretion, judgment, andmaintainhigh confidentiality and integrity.

Proven ability to manage competing priorities, find solutions through creative thinking, meet deadlines, and work effectively with minimal supervision.

A willingness to work collegially as part of a team with a strong service ethic.

Willingness to support our shared Purpose Statement and the School's values.

Must be able todemonstratean understanding ofappropriate professionalboundaries and standards when working with children and young people.

Experience usingThe Alpha School System (TASS); and

Experience working in a School.

IMPORTANT INFORMATION

St Paul's School is committed to safeguarding and promoting the welfare of all the students in our care. As such, it is a condition of employment that all team members must:

Agree to undergo a Criminal History/Police Check conducted by theSchool;

Possess andmaintaina current Blue Card (Working with Children Check by Blue Card Services). The successful candidate must have a current Blue Card beforecommencingwork at the School;

Be an Australian residentoreligible to work in Australia.

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📌 Administrative Assistant – Director of Business & Operations (Queensland)
🏢 St Paul'S School
📍 Queensland