Project Administrator (Mat Leave) | National Facility Maintenance

Our national maintenance department has a warm and hard working office team based in Bayswater, who are responsible for the running and management of multiple facilities maintenance works across the country.

One of our team members is heading off on maternity leave in November, so we are looking to back-fill this position on a 12 month contract , with a view to extend as this department continues to grow.

About the Role:

In this role, you would be accountable for ensuring client attendance KPIs and contract terms and conditions are consistently met and maintained.

To do this, you will be juggling trade subcontractors, job completion activities, client communications, and after-hours on-call responsibilities.

Some of your key responsibilities will include:

Complete all activities for job completion including reports, quotes and invoices within delegation limits

Resource response works via coordination of both in-house trades and external subcontractors

Provide client updates within determined timeframes





Ensure accurate completion of all job documents including all OH&S; and environmental requirements

Produce handover materials on completion of jobs

Answer after-hours phone calls and allocate resources on a rotating on-call basis

To knock this out of the park, we would expect you to have the following skills & attributes:

Proven interpersonal and communication skills with experience liaising across multiple organisational levels and a diverse range of backgrounds

Relevant projects or contracts administration work experience would be highly favorable

Excellent time management and organisational skills including the ability to manage changing and competing priorities

Demonstrated ability to work collaboratively to problem-solve within a team setting

IT literate, with strong MS Suite skills and confidence maintaining a detailed CRM

Proactive nature and a strong work ethic

Desirable - experience within the building industry or a facility maintenance business

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📌 Project Administrator (Mat Leave) | National Facility Maintenance (Melbourne)
🏢 Boongalla Group
📍 Melbourne