Job Description
Personal Assistant / Executive Assistant
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Are you an experienced Personal Assistant, Executive Assistant or Sales Administrator looking for the chance to work alongside a high-performing Real Estate Sales Agent?
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This is an exciting chance to become an integral part of a successful sales business, providing high-level support across the day-to-day operations of a busy and growing team.
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This is more than a traditional administration position. You'll work closely with the lead agent, coordinating sales campaigns, managing client relationships and ensuring everything runs smoothly from listing through to settlement.
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The Role
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Working closely with the lead Sales Agent, your responsibilities will include:
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Managing the agent's diary, appointments and daily priorities.
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Coordinating sales campaigns from listing through to settlement.
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Preparing agency agreements, contracts, marketing materials and sales documentation.
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Coordinating photography, floorplans, styling and marketing campaigns.
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Managing online property listings and advertising.
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Liaising with vendors, buyers, solicitors,



conveyancers and suppliers.
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Managing buyer enquiries and follow-ups.
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Maintaining the CRM and sales database.
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Assisting with prospecting and database management.
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Preparing for and assisting with Saturday open homes.
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Coordinating campaign milestones, exchanges and settlements.
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Providing general administrative and operational support to the wider sales team.
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Monday – Saturday, with a rostered day off midweek.
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About You
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To be successful in this position, you will ideally have:
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Previous experience as a Personal Assistant, Executive Assistant, Sales Administrator, Sales Associate or Real Estate Administrator.
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Real estate experience highly regarded.
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Exceptional organisational and time-management skills.
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Solid attention to detail.
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Excellent written and verbal communication skills.
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Confidence dealing with vendors, buyers and external stakeholders.
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The ability to manage multiple campaigns and competing priorities.
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📌 Executive Assistant South West Sydney $110,000 Ote New South Wales
🏢 Christian Adam Recruitment
📍 New South Wales