Job Description

Vacancy information n

Position title: APS Level 4 - Executive Assistant_EXT

n

Job Requisition ID: 1888

n

Location: Canberra on Ngunnawal Country

n

Tenure: Ongoing

Our Opportunity n

We are seeking a highly organised, tech savvy and detail- orientated individual to join our team. Our ideal candidate is an adaptable professional with excellent communication skills, solid judgement and the ability to build productive working relationships.

n

Responsibilities of the Executive Assistant include:

n

n
- Providing executive and administrative support to one or more General Managers, including proactively managing schedules, calendars, inboxes, correspondence, anticipating needs and ensuring your Executive isn't overcommitted.
n
- Coordinating meetings, events and business activities, including logistics, agendas and briefing materials, recording minutes, and tracking follow-up actions.
n
- Supporting branch operations by coordinating workflows, arranging travel and accommodation, preparing supporting documentation, and managing credit card acquittals.
n
- Preparing and quality assuring a range of documentation, including correspondence, briefs, reports and presentations.
n
- Processing invoices and payments, supporting procurement activities, and maintaining financial records in line with agency requirements.
n
- Maintaining business information and records, including organisational charts, distribution lists, staffing information and access requests.
n
- Managing and maintaining business group SharePoint and intranet content, including newsletters,



all-staff communications, events and key business information.
n
- Applying agency policies, procedures to provide administrative support and ensure compliance activities requirements are met.
n
- Building and maintaining productive relationships with internal and external stakeholders, coordinating inputs, managing competing priorities, and negotiating timeframes where required.
n
- Exercising sound judgement and discretion in handling sensitive, confidential and priority matters.
n
- Collaborating with Executive Assistants and other support staff across the agency to share information and ensure consistent way of working
n

Job specific capabilities n

We are seeking candidates who can demonstrate the following capabilities:

n

n
- Executive support and coordination
n
- Planning and organising
n
- Written and verbal communication
n
- Stakeholder engagement and relationship management
n
- Financial and procurement administration
n
- Digital literacy and ability to learn new systems and technology
n
- Policy application and compliance
n
- Sound judgement and problem solving and initiative
n
- Professionalism, confidentiality, adaptability and resilience
n

Looking for more information? n

Our candidate kit contains details including the capabilities required, the contact officer, and how to apply.

n

Please use the link below to access the candidate kit:

n

1888 - APS Level 4 - Executive Assistant - Candidate Kit

Applications Close n

Applications close at 11:59pm AEST on Thursday 24 September 2026.

📌 APS Level 4 - Executive Assistant_EXT (Australian Capital Territory)
🏢 Ip Australia
📍 Australian Capital Territory