We're a growing facilities management and trades services business based in Sydney, looking for a switched-on full-time administrator to join our small, busy operations team.

This role suits someone who thrives in a fast-moving environment, enjoys working across systems and processes, and can keep things running smoothly behind the scenes. If you have experience in the trades or facilities management space, particularly with job management software like simPRO - we want to hear from you.

KEY RESPONSIBILITIES

Job scheduling and coordination support across trade service teams

Raising and managing jobs in simPRO, including updates to job status, site information, and work orders

Coordinating between technicians, subcontractors, and site contacts to ensure timely job completion

Assisting with tender and service contract administration

Purchase order and invoice administration

Preparing reports and maintaining accurate records

General administrative support to Service Managers and the wider operations team

Managing inbound emails and handling ad-hoc administrative tasks

ABOUT YOU

Previous experience in administration, ideally within a trades, facilities management, or construction environment





Experience using simPRO or a similar job management platform (highly regarded)

Trade coordinator or service coordinator experience (highly regarded)

Excellent attention to detail and accuracy

Strong organisational and time management skills

Intermediate to advanced Microsoft Office skills, particularly Excel and Outlook

Excellent written and verbal communication skills

Ability to work independently and manage competing priorities

WHAT'S ON OFFER

Flexible working arrangements for the right candidate (following initial 3-month period) – 1 day working from home

Work-life balance with office hours of 8am-4pm

Supportive and down-to‑earth team culture

Opportunity to grow your role as the business expands

Convenient Lilyfield location

Competitive package based on experience

IDEAL FOR This role would suit an experienced administrator or trade/service coordinator looking for a skilled yet relaxed team environment.

If you're highly organised, have a keen eye for detail, and enjoy supporting a busy team, we'd love to hear from you.

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📌 Services Administrator (Sydney)
🏢 seek.com.au
📍 Sydney