Wantirna, Part Time, Healthcare & Medical Please Quote Reference Number 18401

Medical Secretary Genie Software experience

$30-$40 p/h | 4 days per week (Roster based)

Join the team at KM Surgical - Wantirna

About KM Surgical KM Surgical Pty Ltd is a well-established and growing specialist medical practice based in Wantirna. With a team of two doctors and a strong focus on providing high-quality, patient-centred care, we are seeking an experienced Medical Secretary to join our close-knit team.

This is an excellent opportunity for an organised, proactive and experienced medical administrator who enjoys working in a busy specialist practice and takes pride in providing exceptional support to both patients and medical practitioners.

About the Role As an experienced Medical Secretary, you will play an integral role in the day-to-day operation of the practice. You will provide comprehensive administrative and secretarial support to our doctors while ensuring patients receive a professional, efficient and welcoming experience throughout their journey.

The successful candidate will be confident working independently, managing competing priorities and taking ownership of their responsibilities.

Key Responsibilities will include

Scheduling and coordinating patient appointments and theatre bookings

Managing patient enquiries and correspondence in a professional and timely manner

Maintaining accurate and up-to-date patient records

Processing billing, invoicing and other administrative requirements

Preparing quotes and supporting surgical billing processes

Liaising with hospitals, specialists, GPs, healthcare providers, insurers and other external organisations

Providing general administrative and office support

Supporting the doctors and wider practice team with the smooth and efficient running of the practice

About You We are looking for an experienced Medical Secretary who is reliable,



self-motivated and highly organised, with the ability to work confidently in a fast-paced medical environment.

To be successful in this role, you will have:

At least 2 years' experience as a Medical Secretary - essential

Strong experience with Genie medical software - essential

Experience with Clinic to Cloud is highly desirable

Strong computer skills and the ability to troubleshoot and resolve basic software and system issues

Experience with theatre bookings, surgical billing and medical quoting is highly regarded

Experience using Eclipse for quoting/billing would be advantageous

Excellent written and verbal communication skills

A warm, professional and patient-focused approach

Exceptional attention to detail and accuracy

Strong organisational, time-management and prioritisation skills

The ability to manage multiple tasks and competing deadlines effectively

A proactive approach, with the initiative to identify issues and implement practical solutions

The ability to work both independently and collaboratively as part of a small, close-knit team

A genuine commitment to providing a positive and supportive patient experience

Australian work rights are required for this position.

A current police check is also required.

What We Offer At KM Surgical Pty Ltd, we value our people and are committed to creating a supportive, friendly and professional working environment.

We offer:

Competitive remuneration above the award rate ($30-$40ph)

Part-time hours across 4 rostered days per week

Paid lunch break

Paid parking on site

A supportive and collaborative team environment

The opportunity to become an integral member of an established and growing specialist practice

If you are an experienced Medical Secretary with robust Genie experience, excellent organisational skills and a genuine commitment to patient care, we would love to hear from you.

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📌 Medical Secretary (Port Phillip City)
🏢 KM Surgical
📍 Port Phillip City