Fitout co is seeking a talented Project Coordinator & Administrator to join our small but growing team on a full-time basis in Fitzroy, VIC. This is a pivotal position that will see you become the organisational backbone of our operations, ensuring that projects run smoothly from conception through to completion. You will play a crucial role in supporting our project management activities whilst maintaining the administrative excellence that underpins our business success. This role offers an excellent opportunity to grow your career within a forward-thinking fitout company whilst making a tangible impact on our day-to-day operations.

What you'll be doing

Coordinating project timelines, schedules and milestones to ensure all stakeholders remain aligned and projects stay on track

Managing project documentation, including contracts, quotations, specifications and correspondence with clients and suppliers

Liaising between internal teams, clients and external contractors to facilitate seamless project delivery

Preparing and maintaining comprehensive project records, budgets and status reports for management review

Handling administrative duties including diary management, meeting scheduling, invoicing and expense processing

Processing purchase orders, managing vendor relationships and coordinating deliveries and site logistics

Providing support to the project management team with site visits, inspections and client communications

Maintaining accurate databases and digital filing systems for easy retrieval and audit compliance

Assisting with the preparation of tenders, proposals and project presentations as required

What we're looking for

Proven experience working as an administrator or project coordinator, ideally within construction, fitout, design or a related industry





Strong organisational skills with the ability to juggle multiple projects simultaneously and prioritise effectively

Excellent written and verbal communication skills, with the ability to communicate professionally with clients, contractors and internal teams

Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project management software or tools

Attention to detail and a commitment to maintaining accuracy in all documentation and reporting

A proactive approach to problem-solving with the ability to work both independently and as part of a collaborative team

Understanding of construction, fitout or project management processes and terminology

Customer service orientation with a willingness to go the extra mile to support project success

A driving licence and willingness to travel to project sites as required

What we offer

We offer competitive remuneration, opportunities for career development and career progression within a growing company.

We understand the importance of work-life balance and provide flexibility where possible to support your wellbeing.

Our team environment fosters collaboration, creativity and a genuine commitment to delivering excellence for our clients.

We invest in our people because we know that our success depends on having motivated, skilled and engaged team members.

About us Fitout co is a progressive fitout company specialising in delivering high-quality commercial and retail fitout solutions. We work with leading businesses to transform spaces, combining innovative design with meticulous project management. Our reputation is built on our commitment to excellence, reliability and customer satisfaction. We pride ourselves on our cooperative approach, strong industry relationships and a team that genuinely cares about delivering outstanding results. Whether you're seeking a stable career home or the next step in your qualified journey, Fitout co is a great place to work.

#J-18808-Ljbffr

📌 Project Coordinator \ Administrator (Port Phillip City)
🏢 Fitout
📍 Port Phillip City