Administrator & Compliance Coordinator Tottenham, Melbourne VIC Circa $40 - $50 per hour + Super (dependent on experience) Immediate Start | Temp-to-Perm Opportunity

Join a well-established small business supporting some of Victoria's largest construction, rail and infrastructure projects. An exciting opportunity exists for an experienced

Administrator & Compliance Coordinator

to join a well-established small business servicing major Tier 1 construction, civil and infrastructure projects across Victoria.

This is a highly varied role that combines compliance coordination, project administration and operational support. We are specifically seeking candidates with previous compliance experience within the

construction, civil, infrastructure, utilities or related sectors

who understand contractor onboarding, site inductions and the importance of maintaining accurate compliance records across multiple projects.

With an immediate requirement and the potential for a long-term permanent opportunity, this role would suit someone who enjoys taking ownership, thrives in a fast-paced environment and is looking to join a business where their contribution is genuinely valued.

About the Role Based full-time in the office in

Tottenham , you'll report directly to the Office Manager and become a key member of a collaborative team. This is an office-based position offering flexible working hours, with start times available from

7:00am onwards .

Compliance & Site Coordination

Manage employee, contractor, vehicle and asset inductions across client and project portals

Upload and maintain compliance documentation for major project sites

Coordinate site access requirements for staff, contractors,



vehicles and equipment

Schedule staff inductions and risk assessments

Maintain staff qualifications, licences, training records and compliance registers

Monitor compliance registers and ensure documentation remains current

Manage vehicle and asset servicing registers and communicate upcoming servicing requirements

Prepare vehicles and assets for site induction requirements

Support plant, vehicle and equipment compliance activities

Administration & Operations Support

Act as a first point of contact for customer and contractor enquiries

Coordinate on-hire, off-hire, relocation and servicing requests

Manage purchase orders and quote requests

Liaise with operations and warehouse teams to ensure assets are prepared for delivery and return

Maintain accurate records within internal CRM and administration systems

Provide general administrative support across multiple business divisions

Assist with a variety of ad hoc projects and support tasks as required

Reporting & Documentation

Maintain company compliance and operational registers

Assist with waste and water servicing data entry

Complete monthly sustainability and social procurement reporting

Submit documentation and log sheets to relevant authorities

Maintain testing and tagging records,



risk assessments and servicing schedules

Track on-hire and off-hire assets and maintain accurate asset registers

About You To be successful in this role, you will have:

Previous experience in Administration, Compliance Coordination, Project Administration or Construction Administration

Demonstrated compliance experience within the construction, civil, infrastructure, utilities or related industries

Experience managing contractor onboarding, inductions, compliance documentation and site access requirements

Exposure to Tier 1 construction, civil, infrastructure, utilities or rail projects

Solid understanding of contractor management processes and compliance requirements

Excellent organisational skills and attention to detail

Proven ability to manage multiple priorities and deadlines

Strong communication and stakeholder management skills

Intermediate Microsoft Office skills, particularly Excel

Experience using compliance and induction platforms such as

Damstra, IdeaGen, 3DS / 3D Safety, Chekrite, HammerTech, Rover or similar systems.

What's on Offer?

Immediate start available

Circa $40 - $50 per hour + Super (dependent on experience)

Opportunity to transition into a permanent position

Full-time office-based role in Tottenham

Flexible working hours with start times from 7:00am onwards

Stable business supporting major Victorian infrastructure and construction projects

Variety across compliance, administration and operations

Onsite and street parking available

Casual, down-to-earth workplace culture

Supportive leadership team and excellent team morale

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